Clinic Manager-Royse City

REPORTS TO: DIRECTOR -- HUNT REGIONAL MEDICAL PARTNERS

STATUS: FULL TIME

 

SCHEDULE: MONDAY -- FRIDAY, 8:00 AM -- 5:00 PM (CAN VARY DEPENDING UPON NATURE OF CLINIC BUSINESS)

HOURS: ACCORDING TO CLINIC SCHEDULE

 

POSITION OBJECTIVE: To support Hunt Regional Medical Partners' multi-specialty practice in a medical --clerical administrative capacity.

 

GENERAL RESPONSIBILITIES:

• Direct/guide clerical and medical assisting staff in a day to day operations of clinic under the support and direction of the Medical Director and Director.
• Execute tasks and projects as directed by the Medical Director and Director.
• Manage patient scheduling and office flow in a way that provides optimum efficiency for patients and staff, on a day-to-day basis
• Provide and coordinate thorough and complete training of all clinical and administrative staff
• Maintain clock edits, monitor and act as first approval level of employee work time through the E-Time
• Approve employee time off according to the Hunt Regional Medical Partners and Hunt Regional Healthcare Employee PTO Policies.
• Manage medical, office and other supplies and inventory levels; research products and make solid recommendations to Medical Director with regard to product choices; submit purchase request to Director on a routine, consistent basis for all replacement supplies needed based on demand; set pars values for office and medical supplies on hand.
• Manage medical office and treatment equipment within office; act as lead to coordinate with Medical Director and Director the scheduling of maintenance, repair, and replacement needs.
• Monitor and act as lead with regard to identify IS needs. Report information to Director for appropriate action on fulfilling those needs.
• Manage space and building deficits; work with Building Superintendent to ensure proper operation and safe environment at all times.
• Manager daily tasks with regard to provider credentialing, renewals, and licensing; work with Director as needed on managed care contracting and processing
• Understand and operate efficiently within all IS systems utilized by the practice; act as main contact/liaison practice and vendors managing all systems
• Generate and accommodate periodic reporting request; possess capability to analyze and translate reports from billing and scheduling system
• Maintain and reconcile daily deposit logs and reconcile with other HRMP practices as needed with regard to combined deposit issues
• Maintain adequate and proper documentation with regard to provider CME, supervising and delegation of authority for physician and mid-level providers
• Act as first approver of invoices; process and forward to Director for payment processing
• Provide information to director as appropriate for the purpose in determining cost analyses on purchase requests and purchases
• Act as Safety Officer for the Practice, or designate an alternate for routine safety checks on-site and conducting drills, maintaining logs and tracking incident reports for the practice
• Conduct site surveys and monitor for continuous improvement and efficiency in patient safety and flow
• Relieve front office and medical assisting staff as needed/appropriate in all areas of clinic
• Support provider staff and co-workers in General Administrative Tasks
• Enforce Hunt Regional Medical Partners and Hunt Regional Medical Center policies and Procedures at all times

 

EDUCATION, TRAINING AND EXPERIENCE:

• High school diploma or equivalent
• Will possess excellent verbal/communication skills
• Possess the ability to resolve conflict
• Possess excellent listening and customer service skills
• At least 3 years of medical office management (family practice/primary care) experience preferred
• Emplo