Accounts Payable Specialist

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter.

We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.

We're seeking a detail-oriented Accounts Payable Specialist to join our Finance & Accounting team. This role is essential to maintaining accurate financial records and ensuring compliance with government contracting requirements. You'll work in a collaborative environment where your contributions directly support our operations and financial integrity. 

 
Key Responsibilities 

• Process Financial Transactions: Review, verify, and code vendor invoices and employee expense reports with accuracy and attention to detail 

• Ensure Compliance: Match purchase orders, vendor agreements, and receiving documentation with invoices while maintaining comprehensive records that meet DCAA standards 

• Manage General Ledger Activities: Record all AP transactions to the appropriate GL accounts, cost centers, and projects; maintain detailed tracking of advance payments and prepaid accounts 

• Vendor Relations: Communicate professionally with vendors to resolve discrepancies and maintain positive working relationships 

• Maintain Documentation: Keep organized, audit-ready records of vendor invoices, purchase orders, and approvals 

• Tax Compliance: Prepare 1099 forms and provide support for year-end tax reporting requirements 

• System Administration: Set up new vendor accounts in QuickBooks and Unanet; configure new hire accounts in our timekeeping system and assign appropriate charge codes 

• Team Support: Serve as backup for payroll processing to ensure continuity of operations 

Required Qualifications: 

• Bachelor's degree in Accounting 

• 3–5 years of accounting experience, with preference given to candidates with government contracting background 

• Strong understanding of GAAP principles and DCAA compliance requirements 

• Advanced Excel skills for data analysis and reporting 

• Exceptional attention to detail and organizational abilities 

• Strong communication skills for vendor interactions and cross-functional collaboration 

Preferred Qualifications: 

• Experience working with Indirect Rate Structures (Fringe, Overhead, G&A) 

• Prior participation in external audits or DCAA reviews 

• Knowledge of timekeeping compliance and labor distribution rules 

 

Pay range for this role$75,000—$105,000 USD

What's in it for you:

Benefits: 

• Competitive total compensation package 
• Comprehensive benefit package options include medical, dental, vision, life, and more.
• 401k with company-match 
• 4 weeks of paid time off each year
• 12 annual company holidays

Why Join Zone 5 Technologies?

• Innovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace.
• Collaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of what’s possible.
• Career Growth: Opportunities for professional development and career advancement.

If you are passionate about unmanned aircraft technology and want to be a part of a dynamic and growing company, we would love to hear from you. Apply today and join the Zone 5 Technologies team! 

Note about our Texas roles: we are in the process of opening a location on the