Office Coordinator (Hybrid) - Part Time

As our Part-Time Office Coordinator, you’ll be the heartbeat of our workspace, making sure it runs smoothly and feels like home for every Homie. This role (four days a week in the office) is perfect for an energetic, organized, and proactive problem-solver who loves keeping things running behind the scenes while championing a welcoming, inclusive culture.

You'll work closely with our People Operations team and site leaders to create a top-tier employee experience, from keeping our office stocked and organized to hosting unforgettable team events.

You are a bar raiser, which means you come with:

• 2+ years of administrative, service, or office coordination experience 

• Tech Savviness - Proficient with G-Suite, Slack, and other technologies

• Strong written, oral communication, and interpersonal skills – You can present ideas and suggestions clearly and effectively

• A creative and proactive mindset – You take initiative and solve problems before they arise.

• Adaptability - You’re comfortable in a fast-paced, ever-changing startup environment and thrive in change.

• Available to collaborate in the office weekly (Monday, Tuesday, Wednesday, and Thursday  required for a total of 30 hours)

You will make an impact by:

Working closely with the People Operations team and the respective site leaders in your hub, you will champion Homebase’s values and culture by maintaining a well-functioning office, organizing meals, snacks, and supplies, and planning special events. This is an opportunity to be a true culture carrier in your office, making both new and seasoned Homies feel right at home! 

•  Oversee the day-to-day operations of the physical office, ensuring a safe, functional, and welcoming environment for employees and visitors.

• Manage and maintain office resources, equipment, and supplies, coordinating with vendors and IT to ensure the availability and functionality of technology and tools necessary for hybrid work, including video conferencing systems and remote collaboration platforms.

• Maintain health and safety protocols in the office, ensuring compliance with local regulations.

• Track and manage the office budget and all office initiatives, ensuring efficient use of resources; identify opportunities to reduce costs and improve office efficiency while providing necessary accommodations & support.

• Optimize office space to support collaboration and productivity, accommodating the needs of a hybrid workforce.

• Act as a champion of workplace culture by organizing and supporting team events, welcoming new hires, and supporting initiatives that foster team cohesion.

• Serve as a point of contact for new employees and coordinate onboarding activities, including space setup, supplies, and introductions.

• Manage all requests entered into our office ticketing system, including triage and liaising with property management & maintenance.

• Support your internal customers (Homebase Employees) positively and engagingly while simultaneously considering resource constraints.

What We Offer:

• 💰 Ownership & Financial Security: Stock options + 401(k) with 4% match

• 🏥 Comprehensive Healthcare: Medical, dental, and vision coverage + FSA options

• ⏰ Flexible Time: 20 days PTO + company holidays

• 👶 Family Support: Up to 12 weeks of paid parental leave (after 6 months of service)

• 🛡️ Protection Plans: Life insurance + short/long-term disability coverage

• 🌟 Work Your Way: Work From Anywhere Month + meeting-free weeks yearly

• 🍽️ Workspace Perks: Meals provided, commuter benefits, team offsites, and Customer Days

What to Expect During the Interview Process:

• Meet the Talent Acquisition team

• Meet the Hiring Manager

• Participate in a Technical Interview

• Meet the Leadership team

• Professional Reference Checks

• Background Check + Offer Stage

• Welcome to the team, Homie💜🎉

Diversity, Equity, and Inclusion at Homebase:

At Homebase, we take pride in fostering a welcoming space where every Homie of every gender, age, orientation, culture, and walk of life can be their full selves. Diverse perspectives empower us to build the best-in-class platform for small businesses and hourly shift workers. We recognize that experience comes in many forms, so if you think you’re close to what we’re looking for (even if you don’t meet 100% of the qualifications), we encourage you to apply!

At Homebase, we value our differences, and we encourage all to apply. W