Education Event Coordinator

Title: Education Event Coordinator

Department:  Education and Interpretation 

Position Reports To: Onsite Programs Manager

About Butterfly Pavilion: At Butterfly Pavilion, (BP) we transform the way people think about invertebrates. These small but mighty animals that surround us are so much more than people think. They are everywhere because everything depends on them. They are the hidden heroes of the animal kingdom. As the leader in invertebrate knowledge, inspiration and connection, Butterfly Pavilion works to foster an appreciation of these critical animals by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation. Whether it is providing unique, firsthand learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future.

Our Core Values are a large part of who we are as an organization:

• Make Science Cool
• Love What You Do
• Go Above and Beyond
• Lead Change
• Know Your Stuff
• Be Positive
• Welcome All

These aren't just words, but words to live by here at Butterfly Pavilion.

FLSA: Non-Exempt, Full-Time

Schedule: 40 hours/week, Wednesday - Sunday. Some evenings and early mornings required.

Hourly Rate: $22.50hour

Position Summary:

The Education Event Coordinator is responsible for the planning and implementation of all adult and family programs and workshops. This position is responsible for the planning and management of new and existing programs, developing curriculum, supporting marketing, and leading communication with all stakeholders, internal and external.  

Essential Functions and Responsibilities:

• Coordinate adult and family programs and events - set annual calendar in alignment with goals and objectives and budget, production of curriculum in line with Learning Framework

• Manage all logistics of programs including room booking, supplies procurement, contractor scheduling, and emails to participants

• Coordinate and lead Adult and Family Programming Onsite Programs: photography classes, special classes and workshops, Science Talks, Rainforest Yoga, Beekeeping, Scout and Senior days, and after hours events

• Coordinate and lead birthday parties: schedule educators, develop new parties as needed, edit existing parties, and oversee successful birthday party programs

• Annually build goals and objectives with leadership and support in the creation of the annual budget 

• Maintain up-to-date statistics and records to understand trends, make programming recommendations, and create monthly reports 

• Maintain up-to-date understanding of program attendance to understand marketing needs and ensure program delivery 

• Collaboratively develop and implement marketing strategies and materials to drive program attendance 

• Create curriculum recommendations and new program materials that align with department goals

• Support, mentor, and train team members, interns, and volunteers via conducting regular check-ins and scheduling staff for programs

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