Lead Administrative Assistant - On-Site

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Comp Care Center (CCC) Admin

Job Summary:

In your pivotal role as Lead Administrative Assistant, you will serve as a primary resource for daily operations and provide administrative and business support to various VUMC clinics, including the Infectious Disease Clinics, Therapeutic Infusion Clinic, and International Travel Clinic. Because this position will be patient-facing at times, you should be comfortable working with all patient populations.

REQUIREMENTS:
- High School Diploma or GED
- 5 years of relevant work experience
- Proficiency in Microsoft Office
- Experience in Epic is a plus
- Experience in WorkDay is a plus

NOTE: This position will work Monday-Friday, 8AM-4:30PM on site at Vanderbilt's Comprehensive Care Clinic located on the 3rd floor of 719 Thompson Ln. (100 Oaks).

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Department Summary

The Vanderbilt Comprehensive Care Clinic is a medical home for people living with HIV disease. We provide respectful, compassionate, affordable medical care for your whole health, beyond focusing on your HIV status.

We also offer maternal-fetal care for women who are living with HIV. Our high-risk obstetrician cares for expecting mothers and their babies throughout pregnancy and delivery. We collaborate with our pediatric specialists and NICU specialists to ensure a safe delivery experience. For more information, please visit https://www.vanderbilthealth.com/clinic/comprehensive-care-clinic.

KEY RESPONSIBILITIES
• Performs key administrative functions which may include serving as representative of the organizational area.
• Proactively facilitates and manages administrative functions.
• Supports and coordinates area initiatives.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Analyzes and prepares budgetary data.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
• Analytical Skills (Novice): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
• Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Independently performs non-routine tasks