Senior Administrative Coordinator

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Job Posting Date:

May 6, 2025

Application Deadline:

Salary Information:

$24.21-$29.66

Department:

School of HPS_Office Staff

Job Description:

Madison College is seeking a Senior Administrative Coordinator to support the School of Human & Protective Services. This administrative role provides valuable student interaction through basic academic advising and by connecting students with the appropriate campus services and resources. The coordinator also plays an important part in supporting both the Early Childhood Education and Human Services programs—assisting with class scheduling, scholarship processes, and various program-specific tasks. Event coordination is also a key responsibility, with the goal of fostering student engagement and success. The role involves frequent collaboration with other departments such as Advising, the Writing Center, the Foundation, and Career and Employment Services, contributing to a supportive, interconnected campus environment.

The position reports to the Manager in the School of Human and Protective Services.

Position Details: This is a full-time, hourly position offering a comprehensive benefits package, including health, vision, dental, and life insurance, along with participation in the Wisconsin Retirement System (WRS). The typical work schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m., with some flexibility. The position is based primarily at our Truax Campus, with regular work at the Goodman South Campus on Tuesdays and the option for one remote workday per week. Occasional evening hours may be required for events.

Deadline: This position will be open until filled, with a first consideration date of May 25, 2025, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Required Documents (2): Failure to include these documents by the first consideration date will disqualify your application.

• Resume

• Cover Letter

Essential Responsibilities:

• Coordinates logistics for meetings, events, and trainings including scheduling, communication, materials, preparation and on-site or virtual support to ensure smooth and efficient operations and engagement opportunities for students and stakeholders.

• Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings.

• Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs.

• Partners with internal stakeholders to deliver positive, supportive, and inclusive experiences to HPS students. Collaborates with student support services to support recruitment and retention efforts, and leads tours.

• Provides administrative support for department operations including calendar coordination, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality. May support onboarding and offboarding processes for faculty, staff, and student employees.

• Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate.

• Coordinates purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy.

• Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals.

• Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential.

Knowledge, Skills & Abilities:

• Excellent written and verbal communication skills with a professional and collaborative approach.

• Proven ability to work effectively with individuals from diverse cultural, socioeconomic, and ability backg