Event and Office Coordinator

About the Lab of Atomic and Solid State Physics

The Laboratory of Atomic and Solid State Physics (LASSP) is under the umbrella of the Research Division and is one of two research arms of the Physics Department. LASSP has 30+ faculty, 18 administrative & technical staff, 50-60 graduate students, and 50+ other academic professionals (research associates, postdocs, visitors). LASSP is also the administrative home of the Kavli Institute at Cornell for Nanoscale Science (KIC) and the Cornell NEXT Nano Initiative, which are both interdisciplinary, cross-university, and outward-facing programs.

Learn more about LASSP here: Welcome | Lab of Atomic of Solid State Physics (LASSP) (cornell.edu)

The Opportunity

Are you an organizational professional passionate about contributing to a dynamic and inclusive environment? We are looking for an Event and Office Coordinator to join our vibrant team at the Laboratory of Atomic and Solid State Physics (LASSP). This is a unique opportunity to contribute to the heart of our academic and research community, ensuring that LASSP continues to be an accessible, inclusive, and well-organized hub of activity.

What You Will Do:

• Organize and Coordinate Special Events:  You will take the lead in planning and managing seminars, VIP visits, and various special events, ensuring all logistical details are perfectly aligned.
• Administrative Expertise: From coordinating travel arrangements to managing space and resources, your role will be central to the smooth operation of our community's administrative needs.
• Support and Guide our Community: As a primary contact point, you will welcome and assist LASSP members and guests, providing guidance and support to foster a friendly and efficient environment.
• Supervise and Train: You will manage and mentor our undergraduate student workers, playing a key role in their development and daily activities.

What Makes This Role Special:

• Lead on Seminars and Colloquia: Lead the planning of our seminars and colloquia, collaborating across departments to bring exciting and diverse academic discussions to life.
• Support Research and Faculty Needs: Act as a liaison for faculty and researchers, providing tailored administrative support that enhances our research environment.
• Community Engagement: Lead community-building events and initiatives that enrich our collegial atmosphere and foster meaningful connections.

If you’re ready to make a significant impact at LASSP and help us host events that spark innovation and build community, we encourage you to apply! Apply today with your resume and cover letter to become a key player in keeping LASSP an engaging and welcoming place.

What We Need

All applicants must include a resume and cover letter for full consideration. 

• Experience making travel arrangements.
• Experience managing small projects through completion.
• Expertise with typical business software, including Microsoft Office Suite (Word, PowerPoint, Excel especially) and the ability to help others troubleshoot.
• Ability to learn new programs/tools quickly and to adapt to changing policies and procedures.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Experience incorporating the perspectives of multiple communities, including communities of color. 
• Experience working with diversity, equity, inclusion, and wellbeing programs. 
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members. 

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Experience working with Software, including Adobe Creative Suite (InDesign, Publisher, and/or Photoshop) or other similar design software suites; website maintenance, and/or media management skills.

Rewards and Benefits

• This position is based in Ithaca, New York, and is fully on-site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cor