Administrative Associate - Level IV - Human Resources

We are looking for a talented Administrative Associate - Level IV to join our team specializing in Human Resources for our Cummins Inc. facility in Indianapolis, IN.

In this role, you will make an impact in the following ways: 

• Enhancing Executive Efficiency: By proactively managing schedules, travel, and communications, you will free up senior management’s time, allowing them to focus on strategic priorities.
• Upholding a Positive Customer Experience: As the face of senior leadership, your professionalism and responsiveness will directly influence how internal and external stakeholders perceive the organization.
• Ensuring Seamless Communication: You will act as a vital communication bridge between senior management and teams, vendors, media, and the public—ensuring clarity, consistency, and timeliness.
• Safeguarding Confidentiality and Trust: By maintaining secure records and handling sensitive information discreetly, you will build trust and uphold the integrity of the leadership office.
• Driving Operational Excellence: Through budget monitoring, expense reporting, and process oversight, you will help ensure the office runs smoothly and cost-effectively.
• Supporting Strategic Decision-Making: Your ability to gather, analyze, and present information in memos, reports, and presentations will empower leadership with the insights they need.
• Mentoring and Supporting Colleagues: As a formal resource for less experienced team members, you will foster a collaborative and knowledgeable work environment.
• Demonstrating Initiative and Adaptability: By anticipating needs and handling diverse tasks with discretion and judgment, you will become an indispensable partner to senior leadership.

To be successful in this role you will need the following: 

• Proactive Mindset: Embrace challenges with urgency and enthusiasm, taking the initiative to solve problems and seize new opportunities without waiting for direction.
• Strategic Planning: Prioritize tasks effectively and align your work with broader organizational goals, ensuring that your efforts contribute meaningfully to the company’s success.
• Consultative Approach: Use sound judgment and a holistic perspective to balance employee needs with organizational objectives, offering thoughtful, people-centered solutions.
• Analytical Thinking: Leverage both qualitative and quantitative data to uncover insights, identify trends, and support decision-making with evidence-based recommendations.
• Storytelling with Data: Translate complex data into clear, compelling visuals and narratives that inform and influence stakeholders across all levels.
• Inclusive Collaboration: Foster an inclusive environment by appreciating diverse perspectives and cultural backgrounds, enhancing team dynamics and innovation.

Education/Experience

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. 
• Significant work experience and in-depth knowledge obtained through specialized training and relevant experience.

Additional Information

This role will provide direct support to one Executive Director and five Directors.

Responsibilities:

• Proactively manages complex calendars and scheduling across multiple senior leaders.
• Anticipates scheduling conflicts and resolves them independently. 
• Coordinates meetings across multiple time zones and stakeholders.
• Screens, prioritizes, and responds to incoming emails, calls, and requests using independent judgment.
• Coordinates leadership meetings, prepares agendas/materials, and tracks follow‑ups.
• Screens, prioritizes, and responds to executive communications with discretion.
• Prepares and formats executive‑level documents.
• Manages travel, expenses, and logistics for senior leaders.
• Serves as a trusted gatekeeper, handling confidential and sensitive information.
• Monitors and approves standard administrative expenditures within budget.
• Acts as