Assistant Director, Career Management Events and Operations

Department
 

Booth Career Services PT: Career Management 1

About the Department
 

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary
 

The Assistant Director is primarily responsible for the downtown Gleacher Center office’s initial public interactions with over 1400 Evening and Weekend MBA students, Booth alumni, and students matriculating in Booth’s newest programs, including Master in Management and Master in Finance.


Based on Career Services offerings, the Assistant Director quickly assesses a broad variety of needs and promptly addresses or refers students and alumni as appropriate. The Assistant Director provides event and project management support for a variety of well-established programs, projects, processes, and systems as well as programs and projects in development. The Assistant Director teams with coaching colleagues at Harper and Gleacher Centers to coordinate operational support of career research resources for students across the portfolio of Booth Masters programs, including MBA, Master in Management (MiM) and Master in Finance (MiF) at The University of Chicago Booth School of Business The Assistant Director is also responsible for the general office operations to include, but are not limited to: opening and closing the office; managing supplies, invoices and payments; scheduling and tracking of coaching appointments; administering career research databases, and managing student access to physical and virtual resources.

Responsibilities

• Serves as a resource to Booth Masters students and alumni, responding appropriately to a wide variety of career guidance and career research inquiries and requests via the office’s main phone line, general email inbox, and walk-ins to the Career Services suite.
• Develops an understanding of career management issues and Career Services offerings, to assess, manage, and respond to initial student and alumni requests that emerge. Common requests include, but are not limited to, requests for assistance with identifying, accessing, and using the appropriate resources, scheduling and canceling coaching appointments, registering for career programming, and engaging with prospective employers.
• Builds familiarity with career research resources to triage and respond to student and alumni research questions to prepare for careers in various industries.
• In collaboration with Harper and Gleacher coaching colleagues, develops best practice protocols for database vendor selection, negotiation, implementation and ongoing management with practices that benefit all populations.  Maintains positive relationships with vendors.
• Tracks and monitors allocations and expenditures as part of annual research and resource budget.
• Market career research and resource programs and materials. Develops performance measures, including utilization data. Seeks opportunities for improvement.
• Works with Marketing and Booth IT to maintain online research resources and manages designated web site content.
• Gains an understanding of Career Services programs and other Booth department events to be responsive to the needs of alumni and students.
• Collaborate with Operations and Career Management team members in group and individual settings to develop, review, improve