UNIV - Administrative Coordinator I - Department of Pediatrics: Boeing Wellness Center

Job Description Summary

This Administrative Coordinator I position serves as the Administrative and Communications Coordinator for the MUSC Boeing Center for Children’s Wellness (BCCW). The position supports all purchasing and procurement duties for the Center while also supporting the development and implementation of marketing and communications strategies that the Center’s Initiatives. Primarily responsible for providing direction on marketing collaborative oversight, and multi-channel communications: digital/social, direct mail, email, and print. Works closely with the Director of the Boeing Center to provide guidance to the team on the allocation of resources and oversight of administrative activities that support the management of the center.
Works to develop and maintain relationships with key internal and external constituents by sharing and responding to requests for information, ensuring these constituents receive relevant, timely, and positive information about the work of the Boeing Center. This includes coordinating, designing, and producing the Center’s Annual Impact Report. Identify the needs and interests of various groups and translate the results into strategic communication efforts, including selecting the best medium to achieve goals.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001009 COM PEDS Adolescent Medicine CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

This Administrative Coordinator I position serves as the Administrative and Communications Coordinator for the MUSC Boeing Center for Children’s Wellness (BCCW). The position supports all purchasing and procurement duties for the Center while also supporting the development and implementation of marketing and communications strategies that the Center’s Initiatives. Primarily responsible for providing direction on marketing collaborative oversight, and multi-channel communications: digital/social, direct mail, email, and print. Works closely with the Director of the Boeing Center to provide guidance to the team on the allocation of resources and oversight of administrative activities that support the management of the center.
Works to develop and maintain relationships with key internal and external constituents by sharing and responding to requests for information, ensuring these constituents receive relevant, timely, and positive information about the work of the Boeing Center. This includes coordinating, designing, and producing the Center’s Annual Impact Report. Identify the needs and interests of various groups and translate the results into strategic communication efforts, including selecting the best medium to achieve goals.

30%

Administration Duties
• Provides support for all administrative activities for the Center.
• Responsible for understanding the University's purchasing policies and guidelines.
• Responsible for entering purchased goods, services, and supplies into OurDay.
• Responsible for all P-card purchases and associated fiscal management.
• Ensures transactions are accurate, processed timely, and approved.
• Manages relationships with vendors, serving as a point of contact
• Supports training and troubleshooting for CRM software

25%

Print Media and Outreach Duties
• Develop a variety of print and electronically-based communication materials for targeted internal/external audiences, coordinating related public affairs, media, community relations, and marketing activities through collaboration with designers, photographers, and others on the theme, branding, and design of materials to maximize impact.
• Coordinate, design, and produce BCCW Annual Impact Report, school-based staff training/educational presentations/videos, educational campaigns, and translational research materials
• Work with the appropriate MUSC communications entities to support a multi-media strategy, including social media, and videos, to increase engagement with internal and external constituencies to promote BCCW
• Identify and manage direct strategic placement of communications to appropriate media outlets to maximize impact.

New Duties:
• Ensures all written and video materials are ADA compliant
• Fosters productive working relationships with internal and external partners to expand the reputation and reach of BCCW.

20%

Digital Media Duties
• Oversee the Center’s website. Responsible for developing new content, updating existing content, and serving as liaison with appropriate MUSC departments for site maintenance.
• Devel