Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator

Job Profile Title

Administrative Coordinator

Job Description Summary

Coordinates benefits office activities and programs to enable effective and efficient operations. Provides complex and diversified administrative support to assist the Executive Director in addressing administrative and business details involved in benefits programs. Acts as secretary to several standing committees to ensure accurate and thorough documentation of committee activities.

Job Description

Job Responsibilities

• Provides diversified and complex administrative assistance to the Exec. Dir. of HR – Benefits: maintains Director’s calendar, coordinates and arranges appointments and meetings, greets Director’s visitors; assists Director with composing, proofreading, and distributing accurate brochures, correspondence, and reports. Assists with making travel arrangements and producing expense reports for the Director
• Assists supervisor, executives, managers, and benefits committees, etc. on related activities and operations. Serves as staff and resource person for the Personal Benefits Committee, Working Group, and Tax-Deferred Retirement Investment Committee by scheduling the meetings, preparing and/or distributing the materials for the meetings, writing the minutes, and following up with the Committee members on their comments/suggestions.
• Coordinates the daily operations and/or administrative activities of the Benefits office. Ensures/ coordinates proper servicing of equipment. Orders, and maintains an adequate inventory of office supplies. Manages the archive retention files and office activities. Coordinates work requests/activities to ensure smooth workflow  
• Coordinates and plans various department events such as Open Enrollment and Wellness Fair, Retiree Annual Selection Fair, Penn Resource Fair, Retirement seminars, and other Benefits sponsored events. 
• Under the direction of the Benefits Operations Director,