Office Coordinator-Mount Sinai Doctors Medical Group

Coordinates the day to day clerical/secretarial operations in the assigned departments

1. Collects patient and insurance information and documents on form

2. Obtains insurance verification, insurance certification and authorization with number of visits allowed

3. Prepares patient’s record for therapists, keeping all information confidential

4. Enters patient confidential information into the spectra-soft computer system and eagle

5. Prepares confidential records and forms as per the department’s policies and procedures

6. Deals discreetly with large amounts of sensitive, confidential information concerning hospital affairs, information in minutes, letters and other documents

7. Obtains medical records, reports, etc., for therapists

8. Coordinates/prepares daily sign in sheets/schedule, this includes verifying schedules

9. Assists with typing/ word processing projects in the event of secretarial/staffing shortages

10. Manages/maintains inventory of office supplies

11. Assists with the budget preparation

12. Assists with the sorting and distribution of mail and other documents

13. Collects appropriate cash, issues receipts and reconciles cash

14. Creates systems for department files, including the organization of patient chart files

15. Composes correspondence, memos, minutes, and reports of meetings

16. Oversees that all patients are called back within working day schedules follow ups and reconciles charge tickets

17. Coordinates the preparation of daily charge tickets/vouchers insuring the proper information is includes. This information includes the patients name, account/case number, hospital registration code, patient’s diagnosis, insurance carrier, ICD9 codes, etc

18. Assists with and oversees that the batching /coding for each voucher is done daily and delivers them to their designated area. Reconciliation log kept

High School Diploma

Administration in a medical setting

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $16.50 - $28.44 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, ABH - West 8th Primary Care - BIMG, Beth Israel Medical Group

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of a