Facility Office Assistant

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program

Duties include, but not limited to:

• Work within our Work Order Management System – Maximo
  • Process/review of Service Requests in Maximo:
    • Via Service Now or Calls into the Facility Operations Center (FOC)- Call Center.
  • Quality check of work orders residing within Maximo including electronic or paper backup:
    • Verifying work orders have proper attachments, signatures, permits, drawings, LOTO, tank inspection forms.
    • Ensure all required fields/tabs are filled out on the Mobile Maximo platform.
    • Contacting service requestor for missing information.
  • Scanning and attaching backup documentation
• Handling and documenting Emergency Work Orders and Emergency Call In’s.
• Initiating the Emergency Work Requests by calling the Site Shift Supervisor’s, Facility Project Managers (FPM), Supervisors and Shops directly.
• Tier 1 Safety Memos: creating work orders from deficiencies found, following up, and performing memo closeouts.
• Assisting the Preventative Maintenance (PM) program and/or Work Scheduling Programs with administrative tasks including but not limited to data entry, (e.g., meter readings, asset information, any notes needing to be added into the work order, etc.). 
• Order office supplies for FOC.
• Processing requests for Safety Shoes and Safety Glasses for the IBEW and FOC Staff.

Required Knowledge, Skills and Abilities:

• High School/GED diploma
• Experience in office administrative support
• Experience with data entry
• Proficient in Microsoft Office (e.g., Excel, PowerPoint, Teams, and Outlook)
• Strong writing and grammatical skills
• Strong oral communication skills
• Strong interrelation skills
• Ability to work well in a large or dynamic team setting

Preferred Knowledge, Skills and Abilities:

• College degree
• Knowledge of commercial/industrial facilities operations or construction
• Work Order Management System experience highly desirable, especially Maximo
• Database experience

The Lab’s placement policy is to select the best qualified candidate for an available position. With respect to Bargaining Unit positions, candidates are considered in the following order: (1) present benefits-eligible employees within the department/division and/or appropriate bargaining unit, with preference for those within the immediate work group; (2) present benefits-eligible employees within the Laboratory; and (3) outside applicants. The full salary for this position is $29.54 per hour.

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.  BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview p