Coordinator, Spots Performance Operations

Position Function:

Provides advanced administrative and operational leadership for the Sports Medicine, Nutrition, Counseling and Sports Psychology, Strength & Conditioning, and Sports Science units. Manages the department’s insurance and business operations and oversees the implementation and ongoing management of SEC-mandated medical technology systems (EMR/AMS). Coordinates cross-functional collaboration and compliance. May provide coverage and care for student-athletes.

Salary Grade:  13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

1. Lead implementation of Smartabase EMR/AMS systems; ensure compliance with SEC requirements.
2. Serve as project liaison across medical, counseling, nutrition, and performance departments.
3. Manage departmental financial operations, including budget planning, purchasing, and reporting.
4. Coordinate medical billing processes and relationships with outside claims administrators.
5. Develop and maintain operational systems to track compliance, costs, and outcomes.
6. Maintain data integrity and system performance across Smartabase and related software.
7. Lead procurement of medical and performance supplies and manage inventory systems.
8. Act as primary administrative contact for external vendors and internal compliance units.
9. Support department-wide initiatives, including financial forecasting and strategic planning.
10. May provide athletic training coverage in emergent situations when team’s assigned trainer is not available.
11. Collaborate with Talent Management Operations on student-athlete sports performance updates.
12. Serve as liaison to the Mississippi State Spirit Squad.
13. Obtain required continuing education requirements to fulfill state and the BOC certification maintenance.
14. Ability to work as a part of a multidisciplinary team with the strength and conditioning, sports nutrition, and sport psychology/counseling staffs.
15. Perform related duties as assigned by the Deputy AD for Bulldog Athlete Services, Senior Associate AD-Sports Medicine/Head Athletic Trainer or designee.

Supervisory Responsibility
This position has no supervisory responsibilities but may give general instructions to student employees

The above essential duties are representative of major duties of positions in this position. Specific duties and responsibilities may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills and abilities required for the job. Not all of the duties may be assigned to a position.

Minimum Qualifications:

Bachelor's degree in Kinesiology, Sports Science, Business, Administration, or related field of study with two (2) years of experience directly related to the duties and responsibilities specified.

Preferred Qualifications:

1. Master’s degree in Kinesiology, Sports Science, Business, Administration, Athletic Training or a related field.
2. Experience within a professional/collegiate Division 1 athletic program as a staff or graduate assistant athletic trainer.
3. BOC Certified Athletic Trainer and have the ability to be licensed by the State of Mississippi.

Knowledge, Skills, and Abilities:

• Knowledge and previous experience using spreadsheet software program.
• Ability to operate computer keyboard and 10-key electronic calculator.
• Knowledge of certain fundamental concepts.
• Ability to analyze and solve problems.
• Ability to work in extreme weather temperatures.
• Ability to work long and irregular hours.

Working Conditions and Physical Effort

• Work is normally performed in a typical interior/office work environment.
• Vision requirements: Ability to see information in print and/or electronically.
• Frequent- External imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
• Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.

Instructions for Applying:

Please attach your Resume and cover letter to the Application.

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