HR / Talent Acquisition Coordinator

Overview

REAL ALLOY is the market leader in third-party aluminum recycling and specification alloy production.  Headquartered in Cleveland, Ohio, we have 17 plants strategically located across the United States, Mexico, and Canada.  We convert aluminum scrap and by-products into reusable aluminum metal for a growing number of applications across various industries. We are ideally positioned to respond to the needs of an increasingly recycling-conscious world. Advanced technologies enable us to process a large variety of scrap and dross and reduce the amount of residual waste from aluminum manufacturing that would otherwise end up as landfill.

Responsibilities

Provide Talent Acquisition and general HR Administrative assistance to the Sr. Manager, Talent Acquisition & Communications and other Corporate HR Managers as needed.

 

Talent Acquisition:

 

• Post all approved positions both internally and externally for maximum visibility of qualified candidates based on input from Manager. 
• Update Talent Acquisition Dashboard for weekly meeting.
• Communicate and coordinate with candidates, internal clients, and recruiters to schedule interviews and relay outcomes.  Secure travel arrangements for candidates as needed along with candidate reimbursement processing.
• Advance and support salary new hires through pre-hire contingencies, including background check, drug screen, and physical. Submit IT request for new hire equipment and resources.  Schedule new hire for HR Orientation, IT Equipment Orientation, and Benefits Meeting. 
• Provide new hire with collection of policies and procedures to review via the WorkBright system.  Provide completed documentation for HR file prior to new hire orientation – application, offer letter.  Review WorkBright documentation for completion and identify issues to be addressed.
• Attend target recruiting events. Upload resumes and promote talent to review.
• Manage promotions of select available positions with additional resources – LinkedIn, Indeed, Factory Fix, etc.
• Prepare and archive talent agency/recruiting firm contracts.

HR Data Systems:

 

ICIMS

• Maintain and update iCIMS system to best meet business needs as required.
• Provide access to HR Management and Talent Recruiters.
• Create and maintain iCIMS documentation for users with training and ongoing support.
• Create and update requisitions upon request.
• Investigate and resolve issues as reported by HR Team.

 WorkBright 

• Maintain and update documents as needed.
• Provide location specific access to HR Management and Generalists with training and ongoing system support.
• Monitor I-9 processing for issues, resolve, and document/report resolution.
• Update system login for E-Verify as required.

Branding/Communications:

 

• Assist with selection, ordering, inventory, and distribution of select Real Alloy, ETS Schaefer, and IMSAMET branded products.
• Create apparel and holiday catalogs for facilities as directed by the Manager.
• Fulfill product requests for recruiting, sales, special requests, and events.
• Assist with website and intranet development and facilitate update requests as directed.
• Update and document inventory each quarter.  Review stock with Manager, identify needs, and order as directed.

 

 

HR Support:

 

• Process invoices for approval and payment to vendors.
• Update and track credit card spending for the Talent Acquisition team.
• Track and document Talent Acquisition annual spend.
• HR filing/document retention updates.
• Set up new hire files (Employee and Medical) and file.
• Prepare agendas, presentations and correspondence using Microsoft products including PowerPoint graphics, charts, objects/pictures, etc.
• Prepare offer letters for review.
• Maintain and update Talent Acquisition process documentation including talent map, HR Hiring Processes (US & CA), Talent Acquisition Resources, etc.
• Assist with Hourly Hiring Challenges for locations in need of additional support when assigned.
• Event planning and organization as requested.
• Maintain charitable contribution request tracking.

 

 

 

 

Qualifications

• Associate or higher preferred and minimum 5-year experience in a Sr. Administrative, HR specialist or recruitment role
• Must have the ability to manage highly confidential information and data.
• Expert knowledge and experience with all Microsoft Office applications, particularly Word and PowerPoint. Proficiency with Microsoft office
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