EARLY CHILDHOOD DEVELOPMENT AND HEALTH BOARD

First Things First (Arizona Early Childhood Development and Health Board) is an essential leader and partner in creating a family-centered, equitable, high-quality early childhood system that supports the development, well-being, health and early education of all Arizona’s children, birth to age 5. Created by voter initiative in 2006, First Things First is governed by a state Board with 28 regional partnership councils. First Things First is a decentralized organization that engages diverse constituencies to accomplish its mission. Organizational values include a commitment to diversity, equity and inclusion; a focus on accountability, transparency, coordination and collaboration; and an emphasis on the outcomes that will ensure young children start kindergarten healthy and ready to succeed in school and in life.

The Administrative Specialist II works in the Yuma Regional Office located at 2450 S. 4th Avenue, Yuma, 85364 with the opportunity for a hybrid work schedule that may include working in the office and working remotely.

ADMINISTRATIVE SPECIALIST II

Job Location:

Address: 2450 S. 4th Avenue, Yuma, AZ 85364

Posting Details:

Salary: $45,760 

Grade: 15

Job Summary:

The Administrative Specialist II (ASII) position is a central coordinator for the regional office and serves as administrative support to three regional directors serving the Yuma, Colorado River Indian Tribes and Cocopah Tribe Regions. A key function of this role is the active support of three regional partnership councils, each representing 11 volunteer members of the community, to ensure meetings comply with legal obligations established for First Things First. This position is an integral part of a team-based environment providing a variety of complex administrative activities as well as being part of a culture that offers exemplary customer service. The ASII serves as an ambassador and trustworthy representative of First Things First, coordinating work with regional staff, regional council members and ensuring effective communication with internal colleagues and external community partners. This position also has the opportunity to work as an active and contributing member of multiple teams, including working professionally and effectively with other administrative specialists to develop increased efficiencies in administrative work.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

● General administrative responsibilities including but not limited to the following: purchase and monitoring of office supplies; develop and maintain email distribution lists; support regional office coverage, including at times, the opening and/or closing of the office, and oversight of office services such as janitorial services, maintenance of a state vehicle, etc.
● Schedule, coordinate and calendar meetings using virtual meeting platforms and in-person meetings that require adherence to Open Meeting Law procedures.
● Communicate using multiple modalities, including email, instant messaging, phone and text.
● In collaboration and under the direction of the administrative specialist III and regional directors, simultaneously handle multiple time-sensitive projects on an ongoing basis and by self-directed and/or team-based approaches.
● Traveling to communities within the assigned regional areas and occasionally to other FTF offices and locations with the State of Arizona, including the central office located in Phoenix.
● Work collaboratively with regional directors to support regional council meeting document preparation, including assistance with writing, editing documents, bundling of final documents using Adobe Acrobat Pro and ensuring documents are posted in alignment with Open Meeting Law procedures.
● Provide administrative support for and during regional meetings and events. Serve as a minute- taker and administrative support to regional directors during regional partnership council meetings held in the community or using a web-based video platform. In-p