Manager of Grants Acquisition & Administration, Finance Division - SF Municipal Transportation Agency (9174)

Company Description

Appointment Type: Permanent Exempt (PEX). This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the Appointing Officer.  

Application Opening: January 30, 2026
Deadline to Apply: Applicants are encouraged to apply as soon as possible as this announcement may close at any time but not earlier than 11:59 pm Pacific Time on February 27, 2026 
Recruitment ID: 162124

Salary: $158,210 to $201,942 annually 

Division:    Finance
Section/Unit:    Capital Budget and Funding Strategy
Work Location: 1 South Van Ness Ave, 8th floor
Work Hours:    Monday to Friday, 8:00 am to 5:00 pm

⚠️IMPORTANT⚠️: Your application MUST include responses to the supplemental questionnaire found here: 9174 Manager IV – Grants Acquisition & Administration Manager Supplemental Questionnaire

Applicants must complete the supplemental questionnaire and the online application by the filing deadline.  The application will not be reviewed without a completed supplemental questionnaire and vice-versa.
Please Note: A cover letter and resume must be attached to the online application.

Job Description

SFMTA's Finance Division seeks an experienced and strategic grants and funding professional to lead the agency’s multi-million-dollar grants portfolio. The Manager of Grants Acquisition & Administration reports to the Section Director of Capital Budget & Funding Strategy and serves as a senior leader within the Finance Division. This position manages and oversees all aspects of the Grants Acquisition & Administration team, including the full lifecycle of federal, state, regional, and local grant programs, from funding strategy and application through award, reporting, billing, and close-out. 

The Grants Manager collaborates closely with the Capital Budget & Project Controls team to align funding opportunities with agency priorities identified in the Capital Improvement Program (CIP); researches, monitors, and secures external funding opportunities; and ensures the SFMTA’s continued compliance with complex, multi-jurisdictional funding requirements. The position directs staff in developing grant requests/applications and tracking and reporting on all grant awards, negotiates and executes funding agreements, coordinates with internal divisions and external partners, and provides high-level policy and analytical support to executive manager.

The team’s work spans two primary functional areas: 
•    Grant Acquisition – development and submission of competitive grant applications, project allocation and obligation requests, and funding advocacy.
•    Grant Administration – oversight of reporting, reimbursement, compliance, and the financial and programmatic management of awarded funds.
The Grants Manager is responsible for ensuring the agency’s capital grant portfolio is compliant, transparent, and strategically aligned; producing compelling and technically accurate grant submissions for major local, state, and federal funding programs; and submitting progress reports for funding agencies, the Board of Supervisors, SFMTA management, and other stakeholders. The role leads efforts to modernize processes and reporting tools, delivers timely and accurate financial reporting to oversight bodies, and serves as a key liaison with funding partners.

The position develops policies, procedures, and strategies that ensure consistent and efficient management of capital funds across the agency. The Grants Manager evaluates and refines internal practices to improve performance, mitigate risk, and promote accountability. The role demands creativity, resourcefulness, and the ability to synthesize complex financial and policy information into clear, actionable insights that guide investment decisions.

The Grants Manager plays a critical role in advocating for capital financial resources, engaging with policymakers, and representing the SFMTA in external forums, committees, and public meetings. The position supports the agency’s long-term funding sustainability through data-driven analysis, performance tracking, and continuous improvement in fund management and reporting practices.

Core responsibilities include:

• Securing and managing capital funds that support priorities identified in the agency’s Five-Year Capital Improvement Program (CIP) through:
  • High-quality, competitive, and technically accurate grant applications and requests for allocation/obligation.
  • Regular monitoring of funding programs and opportunities across all government levels.