91205 - Support Services Administrator - Generic (Full/Part Time)

Salary   £23,200 Number of jobs available   2 Detail of reserve list   12 Months Region   South West City/Town   Portland Building/Site   HM PRISON VERNE PORTLAND, DT5 1EQ Grade   AA Organisation Grade for HMPPS   Band 2 Post Type   Permanent Working Pattern   Full Time, Part Time Role Type   Administration / Corporate Support Will the successful applicant have line manager responsibilities?   No Job description  

Overview            

Job holders within this Group Profile will undertake daily routine transactional administrative tasks in their area of work in order to support the establishment.

This is a non-operational job with no line management responsibilities.

Characteristics  

Typical tasks associated with this Group Profile include:

• Provide administrational assistance in area of work
• Maintain accurate filing system for area of work
• Respond to queries relating to area of work, redirecting where required.

Job Descriptions relating to this Group Profile     

The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.

• Support Services Administration : Business Hub
• Support Services Administration : Records
• Support Services Administration : Visits Booking
• Support Services Administration : Welcome Centre

Essential Skills/ Qualifications/ Accreditation/ Registration             

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Hours of Work and Allowances   

37 hour working week

Behaviours 

• Developing Self and Others
• Communicating and Influencing
• Working Together
• Managing a Quality Service

Additional Information  

There are 2 posts available, 1 full time (37 hours) and 1 part time (18.5 hours)

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expre