Operations Administrative Assistant (MD)

 

·         Work directly with the executive to support all aspects of their daily work routine.

·         Maintain the executive’s calendar including scheduling meetings. Exercise discretion in committing time and evaluating needs.

·         Serve as liaison between the executive and internal staff and external stakeholder. This includes receiving and screening the executive’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

·         Provide coordination, monitoring, and communication of projects and programs managed by the executive

·         Assist in project management activities and processes including project planning, intake, prioritization, initiation, execution, and training, as well as in fostering collaboration of key stakeholders

·         Prepare spreadsheets, charts, presentation materials as required

·         Coordinate work with other GT staff as needed; play a key role in the coordination of staff efforts both within and outside the department

·         Determine priority of matters of attention for the executive; redirect matters to staff to handle, or handle matters personally, as appropriate.

·         Keep the executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.

·         Conducts online and other types of research

·         Routinely perform a wide variety of support duties

·         Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

·         Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

The above statements are intended to describe the general nature and level of work being performed by people assigned this title. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. They are not intended to limit or in any way modify the right of supervisors to assign, direct, and control the work of employees under their supervision

 

 

Bachelor’s degree or post-graduate degree

 

 

• Excellent written and verbal communication skills
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Superior attention to detail and ability to meet tight deadlines
• Strong organizational, communication, and interpersonal skills
• Strong analytical skills
• Demonstrated ability to design and improve processes
• Ability to prioritize and handle multiple assignments at any given time
• High level of integrity and discretion
• Ability to work effectively with minimal supervision. 

 

 

Work is performed in a typical office setting or from a home office