Senior Executive Assistant

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows.

Responsibilities include:

• Proactively manage the executives’ calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums
• Prepare the VP with pre-read and briefing documents in advance of key meetings
• Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events
• Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files
• Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies
• Partner with team OE to assist / lead various projects
• Acting as a liaison between groups under the responsibility of the executives
• Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe
• Coordinate domestic and international travel arrangements amidst dynamic business requirements
• Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations
• Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions
• Preparation and processing of expense reports
• Support HR report requests from Corporate Functions clients (Surveys, talent data, etc).
• Help pull data for key Corporate Functions talent programs

Project Support for key HR processes

• Manage payment and tracking information for executive coaching engagements
• Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants
• Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs
• Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative experience

Or

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Bachelor’s degree and direct experience supporting a senior executive for a large corporation
• 10+ years of Administrative Assistant experience
• Amgen experience
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
• Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment).
• Ability to work in a fast-paced, deadline-driven environment
• Experience working in biopharma industry
• Ability to prioritize projects of greater urgency and importance
• Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and a