Office Assistant/HR Coordinator

Interested in working with one of the market's leading manufacturers? Greenheck Group is a leading growth-focused, environmentally conscious, commercial HVAC manufacturer. Join our team which proudly designs and manufactures the most comprehensive line of ventilation products in the industry. The Greenheck Group is a dynamic multi- branded international organization. Our equipment is used worldwide in commercial, institutional, and industrial facilities, ranging from comfort ventilation to manufacturing processes. Our efficient products improve comfort, safety, and health of lives across the planet. Since 1947, we are deeply committed to helping you “Build Your Future,” through professional growth, challenging leadership roles, and exciting opportunities around the world.  

The Office Assistant/HR Coordinator provides day to day coordination and administrative support for the Minnesota campus.  Assists in the execution of HR programs and processes. Coordinates consistent and effective application of policies, procedures, and practices of the Human Resources department. Is responsible for coordination of select HR processes, workforce planning, staffing, training and development, compensation, and benefits.

What you’ll be doing:

• Provides administrative support to the Minnesota Campus to include, but not limited to answering phone calls, ordering lunches and supplies, mail service, processing company badges, administration of the company uniforms, new hire paperwork, termination paperwork, and pulling reports.

• Acts as a resource to employees by answering questions regarding human resources or labor relations related topics.

• Support administrative tasks for other functional areas within the MN Campus.

• Manages the entirety of onboarding for new hires to include but not limited to: coordinating Manpower minutes, orientation schedules, onboarding materials, orientation training logistics, and presenting company information.

• Assists in the communication administration of company policies, procedures, and practices.

• Provides administrative assistance to the HR team in the areas of compensation and benefits, employee relations, and training and development. For example, employee recognition program, culture and engagement survey, benefit open enrollment, QBR.

• Maintains accurate Human Resource Information System records and compiles reports from database.

• Updates personnel records for personnel transactions such as hires, promotions, transfers, performance reviews, and terminations.

• Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information; fulfilling transactions.

• Participate in planning and coordinating employee engagement activities.

What you should have:

• Associate degree in Human Resources or related field preferred (or equivalent work experience of 1-3 years)

• Between 2-4 years of relevant work experience

• Excellent interpersonal skills

• Time management skills to organize daily planning, activities, and meet deadlines.

• Ability to handle confidential or sensitive information or issues.

• Knowledge of HR processes and practices

• Shift priorities quickly without losing attention to detail

• Excellent written and verbal communication skills

• Ability to work independently without direct supervision 

• Strong team member and collaborator

• Self-motivated and self-directed

• Must have knowledge of Microsoft Outlook, Human Resource information systems; Microsoft Office Excel, Microsoft Office Word, and Microsoft Office Power Point.

We think you should know:

• This role will be working on-site M-F

• Job responsibilities would be a 50/50 split between office admin and HR admin duties

Benefits for you and your family:

Our benefit packages and salaries are among the best in our industry. Benefits may vary slightly by location, but usually include:

• Health insurance

• Prescription drug benefits

• Dental insurance

• Paid vacations and holidays

• 401(k) Retirement savings plan<