HR Assistant & Benefits Administration

Job DetailsJob Location: SUNCOAST BEVERAGE SALES LLC - FORT MYERS, FL 33905Position Type: Full TimeSalary Range: $25.00 - $27.00 HourlyBenefits:

Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
401(k) 
401(k) Matching
Flexible Spending Account
Employee Assistance Programs
Life Insurance

HR Assistant – Benefits Administration

We are seeking an HR Assistant with a focus on Benefits Administration to support our Human Resources team. This role is responsible for administering employee benefits programs, ensuring compliance with federal and state regulations, and providing day-to-day HR support. The HR Assistant will serve as a key resource for employees with benefits-related questions while maintaining accurate HR records and supporting core HR functions.

This position supports functions including HR administration, benefits administration, employee relations, compliance, HRIS management, onboarding support, and employee services.

This role reports directly to the Human Resource Manager.

Benefits Administration

Administer employee benefits programs including medical, dental, vision, life insurance, disability, 401(k), and voluntary benefits
Process new hire enrollments, qualifying life event changes, and terminations
Audit benefits data to ensure accuracy of enrollments, payroll deductions, and billing
Review and reconcile monthly carrier invoices and resolve discrepancies with vendors
Ensure compliance with federal and state regulations including ACA, COBRA, HIPAA, ERISA, ADA, FMLA, and Section 125
Coordinate and support open enrollment, including employee communication and education
Serve as the primary point of contact for employee benefit inquiries
Complete ACA reporting requirements on a monthly and annual basis
Administer and track FMLA and other leave programs in coordination with payroll and third-party vendors
Collect and track insurance premium payments for employees on leave

HR Support & Administration

Maintain accurate and up-to-date employee records and HRIS data in compliance with applicable laws and best practices
Respond to employee questions and assist with HR policy interpretation
Support onboarding and employee communications
Assist with updating and maintaining the employee handbook and HR policies
Provide general administrative support including filing, document preparation, reporting, and special projects
Identify opportunities to improve HR processes and procedures

Compliance & Reporting

Support OSHA compliance including recordkeeping and maintenance of OSHA 300 logs
Conduct preliminary investigations of workplace incidents, gather documentation, and assist with root cause analysis
Analyze incident trends and prepare reports to support safety initiatives
Monitor DOT compliance requirements, including maintaining driver qualification files
Stay current on HR laws, regulations, and best practices

QualificationsJob Requirements

Bachelor’s degree required.
Benefits administration a plus.
Proficiency in Microsoft Office Suite, Excel and experience with HRIS and benefits platforms required.
Excellent written and verbal communication skills.
Strong organizational skills and attention to detail.
Ability to work independently and manage multiple tasks with accuracy and efficiency.
Strong analytical and problem-solving skills, with the ability to interpret data from multiple sources.

Additional Information:

This role is open to early-career candidates, including new and recent graduates.