Lead Associate, Accounts Payable (P2)

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world’s hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you’re creating positive, irreversible change for children, and the future we all share. 

The Role

As the Lead Associate, Accounts Payable, you’ll be integral to our work in helping vulnerable children achieve a brighter future. You will serve as point of contact for an assigned business line representing half of the organization-wide AP portfolio.  In this role, you are responsible for providing guidance to internal staff payment requestors, budget holder payment approvers, procurement, and vendors. You will maintain a working knowledge of external regulatory requirements to ensure compliance with GAAP, IRS requirements, state sales and use tax requirements, as well as organization-wide policies, procedures and processes impacting AP, and will be held accountable to ensuring the effectiveness of the AP process for your business line, ensuring quality and timely implementation and proactively escalating issues needing leadership support.     

Location

Hybrid - Lexington, KY office locations

What You’ll Be Doing (Essential Duties) 

Accounts Payable Process Execution (65%) 

• Monitors receipt of invoices in AP Jira Helpdesk and ensures timely processing by reviewing and assigning to AP Associates with priority and monitoring ticket quality, complexity, and aging. 
• Provides process monitoring and guidance to AP Associates to ensure that payment requests are coded appropriately to revenue, expense or balance sheet account and segregation of financial activity between the three entities (parent 501c3, 501c3 subsidiary and 501c4) and seeks guidance as needed. 
• Performs review and completes approval of new and updated vendor records in the Agresso financial system ensuring accuracy, completeness and compliance with established policies and procedures.  
• Performs review and approval of AP Approval only invoice transactions in Agresso. 
• Monitors Agresso tasks and workflows to ensure timely processing by AP Associates and necessary requirements are met for weekly payment run, month-end and year-end close. 
• Registers invoices for organization-wide and/or high-complexity vendors and ensures accounting and budget holder reviews are completed. 
• Monitors weekly expense reimbursements and travel advances and provides guidance support to AP Associate when needed. 
• Manages weekly payment run processes through Agresso and follow-up with associates. 
• Manages AP Calendar for weekly check run preparer, month end close dates and mail sorting. 
• Monitors AP Service Now Helpdesk for return payments and bank notices from treasury. 
• Reviews and approves journal entries prepared by AP Associates including general ledger entries, reclassifications, deposits, and credit card reconciliations. 
• Manages completion of accounting for wire payment transactions totaling $438M USD annual.  
• Reconciles vendor statements and communicates results to vendors and internal staff to ensure timely payment processing against vendor payment terms.  
• Performs account reconciliation for assigned balance sheet accounts. 
• Contributes to month-end and year-end project tasks including month-end checklist, year-end system updates for per-diem and mileage, IRS income reporting, as well as audit requests. 
• Manages the execution of the weekly payment process totaling $125M USD annual. 
• Performs administration of the credit card (P-card) program and AP Control card as assigned.  

Customer Service and Business Team Support (30%) 

• Provides guidance to AP Associates and internal staff on minimum standards and interpretation of payment requests compliance against policies, procedures, and business processes. 
• Provides support to internal staff and budget holders to troubleshoot situations and provide creative solutions in order to facilitate an efficient and compliant payment process. 
• Provides accounts payable training to AP and non-finance staff. 
• Prioritizes building a working knowledge of vendors in business line and business requirements therein.  

Quality Assurance and Continuous Improvement (5%) 

• Identifies process issues and recommends improvements to improve controls and increase efficiencies