Sr. Administrative Assistant

Summary

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. 

Position Responsibilities 

• Scheduling meetings and coordinate meeting logistics, including luncheons 

• Documenting technical meetings and follow up on action items/commitments 

• Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project 

• Preparing and tracking Purchase Requisitions 

• Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality 

• Coordinates activities between departments and outside parties 

• Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice 

• Work with diverse group of employees to assist on projects as assigned by line managers 

• Planning company functions and appreciation activities 

• Overseeing the work of service/supply vendors 

• Escorting visitors/contractors through the building in compliance with Security policy 

• Special projects as assigned 

Basic Qualifications (Required Skills & Experience) 

• Minimum of 5+ years’ experience in a fast-paced, hands-on, employee facing office environment.  Manufacturing environment experience preferred. 

• High School diploma or GED Equivalent is required or equivalent combination of experience and education 

• Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines 

• Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams). 

• Previous experience working in aerospace industry is desired 

Other Qualifications & Desired Competencies 

• Consistently demonstrates effective communication skills – written and verbal 

• Maintains a professional demeanor with a high level of customer service 

• Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing workload 

• Skilled at follow-up/follow-through while maintaining professionalism