Administrative Assistant - Accounts Payable

JOB TITLE:Accounts Payable Administrative AssistantDEPARTMENT:Business ServicesREPORTS TO:District ControllerFLSA:Non-Exempt

 

START DATE: July 20, 2026 or later

HOURS/DAY: 8 hours per day, 260 days per year

RATE OF PAY: $26.02 -$30.63 per hour � Category D (2025-26 pay rates)

 

Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 collective bargaining agreement.

 

Join Our Team and Thrive! 

 

We offer a comprehensive benefits package that stands out among school districts:

• Health Insurance: A rich health plan that provides extensive coverage for you and your family, ensuring peace of mind.
• Dental Insurance: Full coverage options for routine and preventive care, keeping your smile bright and healthy.
• Life Insurance: Protect yourself and your loved ones with a robust life insurance plan
• An Employee Assistance Program, free to employees and their family members
• Optional medical and dependent care flexible spending account

 

To learn more about our benefits and eligibility, visit ourwebpage for new employees.

 

SUMMARY:

Manage end-to-end accounts payable processes and administrative workflows to ensure accurate, timely financial reporting and vendor compliance.

 

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Review and process district-wide accounts payable and employee expense reimbursements.
• Review all UFARS codes on requisitions/POs for accuracy.
• Assist school and department Administrative Assistants with requisitions and purchase orders.
• Ensure compliance with IRS 1099 rules and regulations and other forms as required.
• Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, electronic payments and refunds.
• Resolves purchase order, contract, invoice, or payment discrepancies and documentation.
• Maintains and updates computer and office files.
• Creates and maintains vendor profiles.
• Complies with state record retention guidelines.
• Maintains compliance with district policy and legal statutes regarding financial records.
• Provides information for internal and external district audits.
• Reconciles account records.
• Complete and file credit applications as needed.
• Helps to support the Procurement Card (P-Card) program.
• Collaborate with the Staff Accountant on cross-functional accounting projects.
• Perform other duties and responsibilities as assigned.

 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Education and Experience:

• Associate's degree in related field or minimum 3 years of prior experience preferred.
• Experience with or understanding the importance of confidentiality within the workings of a large, complex organization.

 

Required Certificates, Licenses, and Registrations:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• N/A

 

Required Knowledge:

• Knowledgeable of UFARS account code structure.

 

Required Skills:

• High attention to detail and accuracy to ensure accuracy across all tasks.
• Ability to review, interpret, and analyze financial data.
• Excellent written and