Senior Buyer

North Texas Municipal Water District (NTMWD) provides vital wholesale water, wastewater and solid waste management services to more than two million people who call North Texas their home. Our culture is deeply ingrained in our core values of Integrity, Trust, Respect, Unity, Service, and Teamwork (ITRUST). Our employees will tell you they feel a sense of purpose and have a daily opportunity to make a positive impact on the cities we serve by helping to provide services that their residents and businesses need to thrive. We offer an array of excellent benefits, including comprehensive health and wellness packages, generous paid time off, professional development opportunities, and a robust pension plan to help secure our employees’ financial future. If you are looking for a rewarding, long-term career where you can make a meaningful impact on the North Texas region, look no further than NTMWD!


Position Summary
Under direction of the Procurement Supervisor or Purchasing Agent, the Senior Buyer is responsible for preparing, administering and coordinating purchasing activities that include, but are not limited to, commodities, general supplies and services, maintenance, information technology, professional services, and construction. Serve as a primary contact and collaborates with internal North Texas Municipal Water District departments to develop and write solicitation packages for competitive requests for bids, requests for qualifications/proposals for professional services. Work involves preparing solicitation and contract documents in a timely manner, managing the solicitation process, facilitating contract execution, and administering contracts including ensuring compliance with contract provisions, pricing, and writing change orders. Provide support for agreements, including the contract close out at the end of term. Serve as an internal resource to interpret and comply with District policies and applicable laws.

Job Responsibilities
• Conducts day-to-day buying activities for assigned departments; provides advice, guidance and support on procurement plans.
• Collaborates with internal departments to support their development of scopes of work, and creates competitive bid packages, requests for qualifications/proposals for professional services; consults with requestors to clarify need and intended use of requested items/services.
• In coordination with the Procurement Supervisor or Purchasing Agent, determines appropriate method of procurement, analyzes, and monitors procurement contracts in accordance with established terms and conditions.
• Evaluates requisitions for funding availability, accuracy and specific need; reviews scopes of work or services, researches market availability or appropriate substitutions of requested items, recommends pricing methodology.
• Solicits bids by coordinating the bid and award process with user departments.
• Conducts pre-bid meetings, bid openings; documents and evaluates vendor responses; prepares and distributes bid tabulations.
• Reviews submittals, manages the evaluation process to support recommended vendor, analyzes proposals and evaluates pricing, works with evaluation committee to recommend selected vendor to management; documents the solicitation and evaluation process, statistics and conclusions.
• Evaluates and analyzes solicitation responses; in conjunction with user department, formulates recommendation for bid award.
• Identifies/sources prospective bidders/proposers; oversees distribution of bid/proposal documents; writes and issues addenda.
• Prepares contracts, change orders, and related documentation, obtains required concurrence/approval signatures.
• Maintains contract and insurance files.
• Maintains bid and contract status reports in a timely basis.
• Ensures compliance with government, commercial and business aspects of work (i.e. wage rates, bond and insurance requirements); in conjunction with internal department requirements, ensures adequacy of insurance coverage and continued coverage throughout the contract performance period.
• Performs other related duties as required.
Job Requirements
Education & Experience:
• Bachelor's degree in business, public administration, or a related field.
• Three years of experience in public procurement or verifiable experience equivalent to five years in a position with duties closely related to those of a Senior Buyer.
• A Professional Purchasing Certification (CPPB or CPPO), Certified Professional in Supply Management (CPSM) or equivalent is preferred. Must obtain certification within three (3) years of hire into position.
• Work related experience resulting in acceptable proficiency levels in the above minimum requirements may be an acceptable substitution for the specified education and experience requirements.
Knowledge, Skills &