HR Specialist, Lindenwood Online & Student Employees
Lindenwood UniversityAbout the role
Welcome to Career Opportunities at Lindenwood University.
PLEASE READ: For all applications, please include your resume and cover letter. You may skip the “Quick Apply” page by simply clicking “Next” at the bottom of the page. When you arrive at the “Experience” page, you may upload all desired documents using the upload box labeled “Resume/CV.” This is the appropriate box to upload all documents.
Benefits of Being a Lindenwood Employee:
- Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
- Tuition discounts for doctoral programs (employee only).
- Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
- Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
- Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
- Professional development opportunities through the Lindenwood Learning Academy.
JOB TITLE SUMMARY
Job Title: Human Resources Specialist, Lindenwood Online and Student Employees
Division: Human Resources
Evaluation Group: Staff
FLSA Status: Exempt
Reports To: Director, HR Employment and Compensation
Positions Supervised: N/A
Job Summary
The human resources (HR) specialist for Lindenwood Online and student employees serves as the primary HR liaison for Lindenwood’s online division and oversees all aspects of the student employee program. This role ensures effective processing and compliance for faculty, adjuncts, staff, and temporary employees for the online and student employee programs. This role provides high-level administrative support to the human resources function as needed, including recordkeeping, file maintenance, and Workday processing and entry. This position works closely with HR colleagues, department leadership, and institutional partners to ensure consistent application of HR policies, systems accuracy, and service excellence.
Essential Job Functions and Performance Indicators
The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Job Responsibilities and Execution
- Serves as the HR specialist for Lindenwood Online Division, developing an understanding of current and future needs, challenges, and priorities
- Ensures all employee new hires, terminations, and changes within Workday are processed accurately and timely
- Provides guidance on human resources policies, practices, and processes
- Manages the issuance of accurate employment letters and contracts
- Monitors advancements and changes in Workday HCM providing suggestions for enhancements; Works with team to update processes
- Manages the issuance of adjunct contracts for the online division, coordinating with payroll for accurate payment
- Ensures completion of all onboarding and compliance requirements including I-9 documentation, background checks, and social media reviews
- Maintains confidential personnel files and reports
- Conducts ongoing audits to ensure data accuracy; Analyzes data for patterns, trends, and issues providing insights for design and solutions to leadership
- Oversees the day-to-day administration of the university’s student employment program, including work-study and institutional positions
- Partners with Student Financial Services, Advising, and departmental supervisors to ensure student employment eligibility, accurate setup, and proper tracking of work limits
- Develops and maintains job aids, trainings, and communication materials to support supervisors and improve program consistency
- Maintains knowledge of human resources trends and best practices
- Ensures compliance with federal, state, and local employment laws and regulations as well as University policy
Service Excellence