Administrative Operations Manager, Texas McCombs

Job Posting Title:

Administrative Operations Manager, Texas McCombs

----

Hiring Department:

Red McCombs School of Business

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

 

To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/

Purpose

As a member of the Financial Affairs team, provide administrative and financial support to Department Chairs, unit heads, faculty and staff within the McCombs School of Business and serve as the primary business affairs point-of-contact for department Administrative Operations Managers during peak periods throughout the fiscal year. Ensure operational success by coordinating workflow with the administrative support team and promoting efficient business practices for the department while providing high-quality customer service to the clients.

Responsibilities

Department Support:

• Support the McCombs’ Administrative Operations Managers and Financial Affairs team through peak periods of the fiscal year, including semester transitions.

• Serve as a liaison between McCombs centralized Business Affairs team and departments and delegate administrative processes to ensure efficient operation and high-quality customer service.

• Processes include but are not limited to: all procurement needs (including purchase orders, contracts, software orders, UT Market and ProCard holder), payments & deposits, facility work orders, space allocations, management of department files and various reports.

• Follow existing school and department policies by initiating, reviewing and approving personnel requests, purchases, payments and expense authorizations for business operations.

• Advise department leadership of relevant administrative policies.

• Assist department leadership in producing administrative reports, drafting correspondence and collecting information, as requested.

• Ensure compliance and consistency with University, College and unit policies, procedures and systems.

Inventory Management: Assist departments and McCombs facility members in the collection and recording of inventory information to complete the annual inventory audits.

Systems: Utilize and enhance the use of The University of Texas at Austin and/or McCombs systems and procedures.

Other: At the direction of the Director of Financial Affairs and/or Senior Associate Dean for Business Affairs, assist in assignments, tasks, or duties outside of the regular job duties.

Required Qualifications

• Bachelor’s degree and five years of responsible level experience in program management and coordination of programs in large organizations.

• Excellent problem-solving and critical-thinking skills.

• Proven ability to prioritize responsibilities and manage concurrent projects, while maintaining a high level of accuracy and attention to detail.

• Ability to meet overlapping deadlines.

• Demonstrated strong organizational skills.

• General financial and budgeting knowledge.

• Excellent interpersonal, oral communication, and writing skills.

• Demonstrated analytical, problem-solving and critical thinking skills and ability to perform work independently.

• Proficiency in using digital resources, including Outlook, Microsoft Word, Excel, database programs, and standard office equipment.

Relevant education and experience may be substituted as appropriate

Preferred Qualifications

<