Senior Program Assistant, CVIA Integrated Portfolio and Financial Management

PATH current employees - please log in and apply Here

 

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. 

PATH’s Center for Vaccine Innovation and Access (CVIA) spans every stage of the complex process of vaccine research, development, and introduction to make lifesaving vaccines widely available to women, children, and communities across the world. CVIA’s current portfolio encompasses more than two dozen vaccines either in development or already in use to protect against 18 different diseases, including diarrheal disease, malaria, meningitis, pneumonia, polio, and COVID. We work in partnership with national health ministries, pharmaceutical manufacturers, donors, international financing and regulatory organizations, and many others. PATH has led numerous global partnerships, including the award-winning Meningitis Vaccine Project and the Malaria Vaccine Initiative, which helped develop the world’s first malaria vaccine recently recommended by the WHO. PATH’s work on vaccine development and introduction encompasses activities including discovery, preclinical development, clinical research and development, process development and manufacturing, regulatory and vaccine introduction. Over 25 candidates and vaccines are currently in our portfolio in the following disease areas – Malaria, Enteric and Diarrheal Diseases, Polio, Respiratory Tract Infections and Meningitis, HPV and Vector borne viral diseases (e.g., Japanese Encephalitis, Yellow Fever) – and in the cross-cutting areas of Maternal Immunization and Immunization Systems Strengthening.

PATH is currently recruiting a Senior Program Assistant. The Senior Program Assistant will be an integral part of cross-departmental projects and workstreams and must become well-versed in the systems and technologies in these efforts. In addition, the Senior Program Assistant will provide administrative support to the Leadership Team of the Integrated Portfolio and Financial Management (IPFM) group, including meeting scheduling, travel and event arrangements, and internal staff correspondence.

Responsibilities:

Administrative Support

• Provide administrative and technical support to the Integrated Portfolio and Financial Management leadership team (IPFM LT), including scheduling meetings, preparing agendas, recording meeting minutes, tracking action items, and maintaining the organization of shared folders
• Direct support to the heads of IPFM, Business and Alliance Management, Project, Portfolio and Knowledge Management, and Finance, and assist with coordinating their team meetings
• Coordinate project tactical review meetings, including scheduling with CVIA leadership and preparing meeting materials 
• Serve as lead organizer for IPFM team meetings and retreats
• Plan domestic and international travel for the IPFM LT, working with IPFM's Administrative Leader and internal travel management teams. Assist the IPFM LT with organizing and submitting travel expenses
• Assist in coordinating and developing large documents, including proposals, reports, tables, basic graphics, and PowerPoint presentation

System Support

• Administer critical components of the project management system in Smartsheet, including tracking licenses, onboarding/offboarding team members, and responding to system support questions
• Assist the IPFM project coordinator with the department’s workforce planning (WFP) process, including communicating with participants across the department, maintaining an up-to-date list of resources, and tracing and resolving errors in data entry spreadsheets. This role also serves as a backup to the IPFM project coordinator on most WFP tasks
• Support the department’s document management system in deploying new projects, conducting onboard training, and running offboarding reports
• Support finance team as needed, including basic reporting from Business World (PATH’s enterprise resource planning system) and Salesforce
• Support the creation and upkeep of internal websites and landing pages
• Act as a resource for questions related to CVIA internal systems

Required skills and experience:

• A bachelor’s degree plus a minimum of two years of directly related experience or an equivalent combination of education and experience
• Proficiency in