Senior Executive Assistant, Chief Business Officer (BD)

Title:

Senior Executive Assistant, Chief Business Officer (BD)

Company:

Ipsen Bioscience, Inc.

Job Description:

As Senior Executive Assistant to the Chief Business Officer, you will provide a high quality, comprehensive, accurate and timely administrative service, with full responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf.

Main Responsibilities & Job Expectations

• Responsible for meticulous calendar management and maintenance, including planning meetings, coordinating recurring event and communicating with multiple parties to schedule large scale internal/external meetings
• Organizing conference registrations & membership renewals for professional organizations
• Coordinating small and large meetings and events, both on and off-site, in collaboration with administrative staff from other locations, both domestic and international, as appropriate
• Preparing and managing documents; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations)
• Follow-up actionable items arise from meetings e.g. producing minutes and ensuring timely distribution of relevant documents

• Preparing, submitting and tracking expense reports for the team, as necessary

• Creating commitment requests and PO’s, executing goods receipts for work performed/completed, and processing invoices in K2

• Uploading fully executed agreements/contracts into iCAP

• Act as a leader to a team of administrative professional peers in day-to-day operations to provide holistic support to the Global Partnering / Business Development organization
• Travel:  Using company-approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc., and problem solve real-time travel ​issues as they arise
• Performing additional duties and assigned projects to achieve overall business objectives

Knowledge, Abilities & Experience

• High School Diploma or equivalent is required; BA/BS is preferred
• Proven experience as an Executive Assistant within a similar industry sector, supporting senior level (i.e. ELT level) executives
• Prior experience working with remote and international teams in a globally matrixed organization
• Demonstrated experience managing multiple and complex international travel arrangements while planning all aspects of complex meetings, on and off-site
• Proficiency in Microsoft Office (Teams, Word, Outlook, Excel, and PowerPoint)
• A strong attention to detail, excellent and direct communication skills, strong interpersonal skills, and cross-cultural understanding and sensitivity
• Experience with Concur is preferred
• Ability to see the big picture, while keeping an eye on the detail
• Availity to represent the company and the Chief Business Officer in a highly professional manger
• Ability to take initiative with a positive attitude in all circumstances
• Flexible; independent problem solving and self-direction
• Able to work from our Cambridge, MA HQ multiple days per week

The annual base salary range for this position is $112,500 - $155,000

This job is eligible to participate in our short-term incentives program as well as our long-term incentives program. At Ipsen we are proud to offer a comprehensive employee benefits package, including 401(k) with company contributions, group medical, dental and vision coverage, life and disability insurance, short- and long-term disability insurance, as well as flexible spending accounts. Ipsen also provides parental leave, paid time off, a discretionary winter shutdown, well-being allowance, commuter benefits, and much more.

The pay range displayed above is the range of base pay compensation within which Ipsen expects to pay for this role at the time of this posting. Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job-related knowledge and demonstrated skills.

IPSEN is an equal opportunity employer that strictly prohibits unlawful discrimination. We recruit, employ, train, compensate, and promote without regard to an individual’s race, color, religion