Administrative Assistant (Onsite) Evansville, IN

Who We Are

NFP, an Aon Company, is a multi-year Best Places to Work award winner in Business Insurance who has also earned the 5-Star Diversity, Equity and Inclusion (DEI) award from Insurance Business magazine and the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.

 

This position supports the Administration Departments of the Evansville office.  This position provides administrative support to the Senior Director (the executive team), and other office staff.  This position also acts as a client account service representative for assigned accounts, as well as a backup to receptionist and other administrative roles in the office.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, individual must be able to perform each essential duty satisfactorily.

 

Office Administrator Duties:

• Review the calendar of the Sr. Director daily; Anticipate needs of the sales and account management teams and provide proactive logistical support for meetings and travel
• Schedule internal and external meetings and appointments for and with the executive team and other personnel as assigned;
• Review and route incoming and outgoing mail
• Greet scheduled visitors and answer incoming phone calls
• Prepare, send, and track outgoing shipments and receive incoming shipments

• Support management in organizing and maintaining personnel filing system (both physical and electronic) and assist with new hire paperwork
• Support management in implementing and enforcing NFP employee policies and expense reimbursement system
• Track Paid Time Off (PTO) requests, accruals, and balances for employees
• Maintain kitchen, file room, copy/supply room, and conference rooms in clean and orderly condition
• Track and order office equipment and supplies
• Maintain confidentiality and HIPAA compliance with all client and employee information obtained in the course of work
• Miscellaneous projects and other duties as assigned

  

KNOWLEDGE, SKILLS, AND/OR ABILITIES:

• Excellent telephone, Microsoft Outlook, Word and Excel skills
• Proficiency with Internet software and ability to research and retrieve information quickly
• Proficiency with office equipment, such as copiers, binding machines, and postage machines
• Understanding of departments, Company and team’s role in the organization
• Ability to interact well with internal and external customers, vendors, and government agencies
• Strong organizational skills and ability to prioritize tasks
• Attention to detail
• Ability to maintain strict confidentiality in regard to work performed
• Ability to multi-task and adjust to changing priorities in a fast-paced environment
• Ability to anticipate and meet deadlines

 

EDUCATION AND/OR EXPERIENCE: 

• 2 years’ experience as an executive or administrative assistant
• College degree or equivalent industry related experience preferred
• Insurance or financial services industry experience preferred

 

CERTIFICATES, LICENSES, REGISTRATION:  None

SUPERVISORY RESPONSIBLITIES:  None

 

What We Offer

We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.

The base salary range for this position is $34,000 to $45,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

 

NFP and You... Better together!

NFP is an inclusive Equal Employment Opportunity employer.