Administrative Assistant III - Finance

Company Description

Why Wellmark: We are a mutual insurance company owned by our policy holders across Iowa and South Dakota, and we’ve built our reputation on over 80 years’ worth of trust. We are not motivated by profits. We are motivated by the well-being of our friends, family, and neighbors–our members. If you’re passionate about joining an organization working hard to put its members first, to provide best-in-class service, and one that is committed to sustainability and innovation, consider applying today! 

Learn more about our unique benefit offerings here. 

Want to know more? You can learn about life at Wellmark here.

Job Description

Are you an organized and proactive professional who thrives in a fast-paced and high energy environment? Do you possess exceptional administrative skills and have a passion for Finance? If so, we have an exciting opportunity for you!

Join our innovative and dynamic organization as a strategic Administrative Assistant role reporting to the Vice President Controller and providing additional support to directors and members of the Finance teams.

You will serve as a trusted partner to the VP, providing proactive and strategic support to ensure their success in driving initiatives.

In this role, you will act as a key point of contact for these critical functions, complex calendar & inbox management, scheduling meetings with internal and external stakeholders, travel coordination, greeting visitors, meeting preparation/coordination (e.g., agendas, minutes, arrangements), drafting communications, proofreading/editing presentations and materials, assisting with onboarding new leaders and handling all administrative tasks efficiently and assisting in finance department related tasks such as Tax and year-end filings, pulling and organizing reports, etc. Utilizing independent judgment and organizational skills to provide a broad scope of administrative support to the VP in carrying out their operational responsibilities and objectives in a fast-paced, enthusiastic environment. You will take independent actions following established procedures with limited supervision and provide support on several fronts including but not limited to time management, project support, planning, coordinating, scheduling, and researching while maintaining confidentiality.

Our Ideal Candidate: Your strengths shine when your leader trusts you to keep operations running smoothly because it allows you to showcase your ability to anticipate the needs of others and effectively juggle competing and shifting priorities. Loves to plan the work and work the plan. They’re organizers of information, structured, and detailed, yet they’re flexible and shift quickly when plans change. Proactively making decisions, improving processes, anticipating needs, and driving plans forward with minimal supervision is a strength – they’re skilled at thinking ahead and taking appropriate action. They’re also skilled at managing complex calendars due to their keen problem-solving skills and resiliency. (Piecing together schedules is a puzzle that energizes them!) They’re motivated by the ability to provide a broad scope of administrative support to others, including back-up support for other teams, in a dynamic corporate environment.

Qualifications

• Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience.
• 4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
• Strong Microsoft office product experience —e.g., Outlook, Word, PowerPoint, Excel and Visio.
• Strong and effective written and verbal communications skills.
• Effective project support, multi-tasking, and organizational skills, including time management and prioritization. Ability to succeed in a fast-paced office environment with multiple assignments and deadlines. Flexible and adaptable to change.
• Strong attention to detail with demonstrated accuracy.
• Ability to operate independently and make decisions by following procedures that may include ambiguity.
• High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others.

Additional Information

a.  Customer Service – Provide support to team members, customers, vendors, stakeholders and employees through friendly, professional, timely and accurate response to their inquiries.  Where situations allow provide problem resolution, research, and  interpretation of departmental procedures, and provide recommendations that proactively support customer satisfaction.