Executive Assistant – Corporate Development (Part time / on-site)

Job Classification:

Corporate - Administration

At Prudential, we believe talent is key to achieving our vision. When you join Prudential, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading financial services institutions!

We are looking for a highly motivated, diligent, and skilled individual to join our exciting and dynamic Corporate Development team, as a part time Executive Assistant. The part time Executive Assistant will work alongside Corporate Development’s full time Executive Assistant, supporting the team broadly.

Are you a match?

Are you someone who’s excited about collaborating across teams? Are you energized by solving problems or using your critical thinking skills to find solutions to challenges that teams may face? Do you have a proven track-record of supporting leaders in a fast-paced, dynamic environment? Do you enjoy working with people and helping employees and teams meet their business outcomes? If yes, then this may be the role for you!

More about this exciting opportunity!

Success in the Executive Assistant role includes exercising superior judgment based on experience, advanced technical proficiency, and exceptional time management skills. The Executive Assistant will be focused on developing strong, collaborative relationships across multiple constituents to enable progress, and must act as an extension of the team they support in various communications.

Impacts You’ll Have:

• Organizational Time Management: Work closely with the Corporate Development team broadly by assisting with the optimization of their time, including:
  • Coordination of complex internal and external scheduling and extensive calendar management for the group head and other senior team members (e.g., anticipating conflicts and being proactive in calling attention to critical meetings that require preparation)
  • Demonstrate strong business acumen and organizational savvy to effectively prioritize and manage requests; provide the appropriate degree of flexibility and ensure follow-through on issues in a timely manner
  • Handle logistics for team meetings, including anticipating technology needs and hybrid-work environment concerns, assist with preparing materials, and tracking meeting attendees
  • Send meeting invites with details, meeting materials and any other required content

• Coordinate meetings and interactions between partners across the firm, executive management, and external parties (e.g., investment bankers, lawyers, consultants): 
  • Handle confidential information and appropriately communicate sensitive information to members of Corporate Development and Senior Management

• Team Liaison: Represent the leaders and the team as a key contact for the work they lead
  • Act with a high level of professionalism in representing and handling in-person, virtual and email communications
  • Work collaboratively with other administrative staff, project coordinators or support functions to efficiently and effectively coordinate project work
  • Act as a trusted partner to the team and demonstrate sensitivity for confidential matters discussed or shared; maintain and ensure the integrity and confidentiality of all information and data
  • Develop and maintain strong, credible relationships across the firm

• General Administration for Team
  • Coordinates Travel
  • Manages Expenses for team members & submit invoices for payment to vendors
  • Manages Records & Business Continuation Plan for Department
  • Submits ISAMS (Information Security Request) for team
  • Submits GETS reporting and approvals for the team, as needed
  • Plans Events for Team (e.g., team outings, volunteer events)
  • Coordinates the purchase of office supplies and furniture, office equipment, etc., for staff in accordance with company purchasing policies and budgetary guidelines
  • Assists with ad hoc projects, as needed

Competencies – Knowledge, Skills, Abilities:

• 5 years of prior, relevant work experience, supporting diverse teams and senior executives
• Superior proficiency with technology skills, specifically in the use of Microsoft 0365 Suite (Outlook, Word, PowerPoint, Excel, SharePoint, and Teams), other virtual collaboration tools (e.g., Zoom), Workday and the ability to learn necessary Prudential applications
• Strong organizational awareness and ability to build relationships
• Extensive calendar management capability
• Prioritization skills and ability to be proactive:
• Proactively monitor calendars for conflicts or reprioritization, keeping team members informed of upcoming commitments and