Administrative Specialist

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.  

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

About You and this Role

Provides general administrative support to the PBSL and PASL departments in Freeport, TX.  Exercises discretion and independent judgement in managing flow of work.  Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.
 

Responsibilities

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.
• Under limited direction, ensures communications flow properly utilizing knowledge of business / function’s organization structure and overall Dow processes.
• Takes ownership in their work. 
• Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
• Demonstrates good problem-solving skills. Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
• Schedules meetings and receives meeting notices for manager.  
• Proactively manages conflicting meetings.
• Continuous improvement within work processes and systems.
• Maintaining and adding documents into SharePoint sites and Teams. Acts as the technical office equipment focal point to enable daily effectiveness.
• Completes expense reports for self and others, and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
• Participates as an active team member on projects and finds ways to improve project/team efficiency.
• Builds appropriate rapport and effective relationships within Dow. Serve as a helpful and positive presence in the workplace. 
• Works independently with the software/IT tools. 
• Teaches and coaches others how to use standard office equipment and software systems.
• Maintains documents and records in accordance with company guidelines. 
• Utilizes information integrity principles to properly classify, store and protect confidential technical information.

Required Qualifications

• A minimum of a High School Diploma or GED or equivalent.
• A minimum of 2 years of relevant experience
• A minimum requirement for this U.S. based position is the ability to work legally in the United States.  No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.  

Preferred Qualifications

• Prior administrative experience

Your Skills

• Office Administration: Provides day‑to‑day administrative support to leaders and teams with minimal supervision.
• Document Management: Organizes, maintains, and protects documents in SharePoint and Teams per company guidelines.
• Professional Etiquette: Maintains a courteous, professional, and positive presence with colleagues, visitors, and vendors.
• Proactive Problem Solving: Anticipates issues and takes ownership to resolve them efficiently and independently.
• Communication: Ensures clear, timely information flow across teams using knowledge of organizational processes.
• Time Management: Effectively prioritizes tasks, manages schedules, and balances competing demands.

Additional Notes

• No relocation assistance is available for this discussion.

Benefits – What Dow offers you 

We invest in you. 
 

Dow invests in total rewards programs to help you manage