Payroll & Benefits Analyst

What we do

At Civis Analytics, we bring objective, data-driven truth to organizational decision-making—from the boardroom to the world’s largest progressive social causes.

This mission isn’t an aspiration: it’s something we see realized every day, and it brings purpose to everything we’re working on.

We combine a sophisticated SaaS product with our specialized data science consultancy to empower tens of thousands of active users to make millions of data-driven decisions every month. From joining disparate data sources and automating reporting, to building more elaborate models of targeted audiences and optimizing messages for them, organizations like the Bill and Melinda Gates Foundation, the City of Boston, and iHeart Radio trust Civis’s technology to make their most critical decisions.

Core to our product and consulting offerings is Civis Platform, which makes it easy to import, manage, transform, analyze, and report on data. Our customers love Civis Platform because it empowers them to focus on finding data-driven answers to their most critical questions—in other words, we empower them to run their business, rather than running a tech stack. 

Learn more about Civis at www.civisanalytics.com.

All employees either must be fully vaccinated against COVID-19, initiate vaccination before your start date, or file an exemption request prior to start date per company policy for review. Due to the uncertainty of COVID-19, all Civis offices are closed and employees are remote until further notice. This is being closely monitored as the situation evolves. Although it’s likely our offices will reopen, positions hired outside of Civis office locations will be remote roles.

Job Description

The Payroll & Benefits Analyst plays an integral role on our Operations team. The P&B Analyst administers and establishes an innovative pay process and benefits programs, to benefit the company and our employees. A successful candidate demonstrates strong attention to detail, analytical skills, and the ability and willingness to align themselves to our company’s business objectives.

You will have the opportunity to take ownership of one of our companies most important assets, our employees. The right person will be resourceful, possess top notch people skills, and a knack for making data driven insights. If you think this sounds like a fun challenge, we’d love to talk to you!

Responsibilities

• Continuously innovate and optimize our payroll process and benefits programs
• Enroll employees with carriers and process life status changes through the HRIS system
• Interface and build strong business partnership with internal departments and senior management
• Work with our vendors to take the lead on all implementations of file feeds and updates within the HRISsystem

Payroll

• Accurately administer multi-state payroll process and benefits programs
• Ensure accurate and timely processing of new hires, transfers, promotions, terminations, and other similar responsibilities
• Serve as primary payroll contact within company and payroll provider
• Ensure our payroll procedure and benefits program stay compliant with federal, state, and local municipality tax regulations and laws
• Perform regular audits of payroll, employee tax setup, benefits bills, and 401K data

Benefits

• Manage transactional aspects of HR such as benefit administration, legal/compliance documentation, maintenance of internal systems
• Respond to 401(k) inquiries from managers and employees relating to enrollments, plan changes, and contribution amounts
• Create, design, and distribute all benefits enrollment materials 
• Respond to benefits inquiries from employees on plan provisions, benefits enrollments, status changes, and other general inquiries within a 24 hour timeframe
• Process and administer all leave-of-absence requests and disability paperwork: medical, personal, disability, and FMLA
• Effectively interpret FMLA and ADA implications as they relate to leaves of absences/disabilities
• Provide quarterly reporting on time off, benefits enrollment, and other requests
• Is the point person for all benefits related compliance and reporting including, but not limited to: 5500s and the annual401(k) audit
• Promote ancillary benefit programs to increase enrollment

Minimum Qualifications

• Demonstrated attention to detail
• Proficient in Excel or Google Sheets
• Strong experience with state registrations, tax forms, unemployment insurance, COBRA, and state tax distinctions required
• High-functioning, working knowledge of re