Jobs and Careers
UN
Office Administrators
University of UtahSalt Lake City, United Statesfull_timeVerifiedPosted 28 Jul 2026
💰 $55,000/yr($50,000/yr – $55,000/yr)
About the role
Details
Open Date
07/28/2026
Requisition Number
PRN45768B
Job Title
Office Administrators
Working Title
Office Administrator
Career Progression Track
P00
Track Level
P3 - Career, P2 - Developing
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Yes, M-F 8am-5pm with flexibility for event support
VP Area
President
Department
00298 - Student Development/Research
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$50,000 - $55,000
Close Date
10/28/2026
Priority Review Date (Note - Posting may close at any time)
08/14/2026
Job Summary
Working within the division of Student Affairs in the Associate Vice President (AVP) of Student Engagement office, the Office Administrator oversees general office operations for the AVP and supports the operations of the Engagement reporting departments. They coordinate all aspects of the daily office environment including, but not limited to, office operations, scheduling, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. They coordinate office equipment maintenance and initiate repair requests coordinating work with campus and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with the campus community, vendors, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. Responsible for managing office budget and contract/price negotiations with vendors. Provides accounting support, reception, payroll, facilities, maintenance, supply management, and various “back office” functions.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
RESPONSIBILITIES
- Manage the administrative functions of day-to-day operations and procedures of the AVP office and operations.
- Maintain all budget accounts, purchasing, billing, payroll, vendor and tenant contracts, and journal entries.
- Prepare all financial reports, including monthly budget statements, payroll, purchase cards; participation reports, and required documents.
- Review and approve payroll and personnel action forms.
- Review and understand all University and departmental policies and procedures, federal regulations, and contractual obligations. Coordinate, manage, and monitor all required implementation procedures.
- Coordinate details such as purchasing and personnel activities, document control, account coding for financial transactions, and manage the maintenance of departmental records.
- Manage travel for department, including registration, accommodations, flights, and reimbursements.
- Supports the AVP with financial reporting.
- Supports the administrative functions of the office of Student Affairs in and absence of administrative staff and works collaboratively with other Student Affairs administrators and staff.
- Work with the division of Student Affairs to provide high quality service, adding to the campus experience and representing the University of Utah to the highest standards.
- Track progress on initiatives, institutional priorities, and compliance needs for reporting departments and staff.
- Develop, compile, and track engagement reports.
- Other duties as assigned.
PROBLEM SOLVING
Requires moderate skill set and proficiency in discipline. Conduct work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment. Must communicate effectively and work with multiple levels of personalities.
REPORTING RESPONSIBILITY
This position reports directly to the Associate Vice President of Student Engagement.
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Of
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