Associate Director of Administration- Community Safety and Emergency Response Team

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job:

Associate Director of Administration- Community Safety and Emergency Response Team

Barnard College’s Department of Community Safety and Emergency Response is responsible for the security of the Barnard College campus and community including campus and building access, campus patrols and response, fire and life safety, emergency plans, special event security, investigations, compliance and training, etc.

Reporting to the Director of Community Safety and Emergency Response, and serving as a member of the leadership team, the Associate Director of Administration, will perform functions essential to supporting the department so that it can operate in an efficient, compliant and cost-effective manner. The position will ensure College compliance with federal, state and local laws such as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”), as well as related community safety record keeping, unit follow up, and communication. The incumbent will work in collaboration with partners across the department, as well as colleagues on and off campus, to provide thorough response and appropriate record keeping.

Job Description:

Duties & Responsibilities:

• Oversee Regulatory Compliance. Including, but not limited to, compliance with the Clery Act, and New York State higher education safety regulations ;

  In coordination with applicable offices, maintain accurate records and statistics required by the Clery Act.

  Regularly review internal documentation, provide feedback and follow up on compliance with College policies and Department values.

  Conduct outreach to organizations or agencies to support preparedness, prevention, and incident documentation or follow up.

  Assist in the preparation of notifications and reports, including coordination of content for the Annual Security Report.

  Oversee and implement outreach and consult with Campus Security Authorities (CSAs), maintain related records.

  Maintain records related to staff required licensing and certifications to ensure all staff are properly licensed and certified to perform their assigned job functions.

• Policies and Procedures. Develop draft departmental policies and procedures for review and approval by the Director of Community Safety and Emergency Response. Maintain and distribute approved departmental policies and procedures. Ensure that policies reflect industry best practices and are consistent with applicable legal/regulatory requirements and institutional operational standards. Take responsibility for collaborative departmental review and updating of departmental policies, procedures and protocols on a regular basis;

• Records Management. Including ongoing maintenance, appropriate review, sharing, and retention of documentation and recordkeeping related to Clery Act compliance and other regulatory compliance, including proper maintenance of audit trail information and,

• Review Community Safety Incidents. (In partnership with the Associate Director of Operations) and identify appropriate follow up, including recommended adjustments to resource deployment to address identified trends/patterns, prompt and appropriate approaches to investigating campus crime, inappropriate behavior, or other incidents to mitigate risk and prevent recurrence. This may include conducting inquiry or internal investigation, independently or in coordination with colleagues.

• Investigations Support. Provide supporting information, data and records for internal and external investigations including  video camera recordings, door access data, etc. 

• Technology. Manage the department’s technical systems including collaboration with Barnard College Facilities and Barnard College Information Technology as relates to the design, procurement, and implementation of electronic access control, video surveillance systems, intrusion detection systems, emergency communications systems and other safety and security related technology to ensure adequate deployment of efficient and effective technologies to enhance campus safety and security. 

• Procurement and Budget Planning.  Take responsibility for the procurement of supplies and services for the department.  Focus on operational efficiencies and fiscally responsible spending.  Contribute to planning and budget needs for the department, with specific attention and in collaboration with Finance colleagues. Support Barnard College Human Res