Executive Assistant

Business Overview 

KINESSO is the technology-driven performance marketing agency that sits at the very heart of IPG Mediabrands, providing actionable growth for both our agency partners and clients. We turn 'action' into 'outcome' for our clients, leveraging our unique capabilities in optimization, analytics, AI, and experimentation. KINESSO has brought together the collective power of what was formerly Matterkind, Reprise, and Kinesso under one collective entity that will serve as the most powerful delivery engine in the industry. We have extensive offerings spanning across performance marketing and data and technology. Fueled by a deep understanding of consumer behavior, we offer an end-to-end engine of planning and optimization while also delivering on data-driven strategy for social platforms, actionable growth in e-commerce, and creating curated marketplaces specific to each client's function and needs. The company has more than 6,000 employees operating in more than 60 countries. Learn more at www.KINESSO.com.

Position Summary

We are looking for an Executive Assistant to support the Global CEO and Marketing team with logistics and administrative duties associated with Marketing, Communications, and Chief of Staff duties. As the Executive Assistant, you will support the team with core administrative tasks (scheduling, travel, expenses, and ad hoc projects), as well as assist with preparing PowerPoint presentations, organizing department and cross-department meetings. The right person for this role is a self-starter proficient in multi-tasking and anticipating opportunities to be helpful. Problem solving and attention to detail are an absolute must, as are good instincts and exercising high judgment in uncertain situations. Outstanding interpersonal and communication skills are critical as well. If you are someone who is a team player with the ability to work under pressure, then this is a great role for you.

Responsibilities

• Coordinate extensive and complex global/domestic travel plans including passport and visa arrangements, often under limited time constraints
• Coordinate all aspects of meetings/conference calls and events; reserve locations, send meeting invitations, manage attendee lists, catering, coordinate audio/visual, and assist with preparing agendas and meeting materials
• Manage multiple calendars; ability to make decisions regarding availability and follow up when meetings change and/or need to be moved
• Attend meetings and assist in the preparation of documents necessary for meetings (e.g., PowerPoint presentations, informational one sheets, basic research), in partnership with the Marketing team
• Handle confidential issues and information
• Submit expense reports in a timely manner
• Support peers on the admin and office management teams; act as a team player
• Occasional evening and weekend work required, and ability to travel on occasion

Required Skills & Experience

• Demonstrated ability to work independently in a fast-paced environment
• Proven skills at building and maintaining business relationships, multi-tasking and being graceful under pressure
• Strong organizational skills, with a passion for details and clear system for tracking tasks and prior decisions
• Excellent verbal and written communication skills
• Strong technical proficiency in all MS Office applications (Word, Excel, PowerPoint, and Outlook)
• A “can-do” attitude: nothing is too large or too small
• Ability to work effectively as a team member and not afraid to jump into new projects and support the team

Desired Skills & Experience

• 6+ years experience supporting executives (preferred)
• Experience working for a Senior Vice President or higher level executive
• Concur expense management a plus

We See You  

At IPG Mediabrands, we are unified behind a commitment to fostering a culture of inclusion and belonging. Together, we shine through a set of shared values and behaviors. We take pride in our responsibility to our clients, communities, and to each other. We embrace differences and recognize the unique value that each of us brings to our community.  

We encourage you to apply, as unique backgrounds, perspectives, and lived experiences are welcomed.   

We See You at IPG Mediabrands. 

Wage and Benefits

We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family. To give you the ability to bet