ACCOUNTS PAYABLE SPECIALIST

The primary function of this position includes but is not limited to making sure bills are paid in a timely manner. These financial specialists provide administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and keeping a record of it all for tax purposes.

An individual must be able to satisfactorily perform each essential duty listed below. The requirements listed are representative of the knowledge, skill, and/or ability required.

Essential Duties and Responsibilities:

• Records expense payments.
• Match previous days receiving with PO’s and vendor invoices to confirm, organizes bins for related paperwork.
• Confirm PO’s to vendor invoice.
• Communicate with vendors, buyers, and our warehouse for discrepancies-pricing, quantities, weights, etc.
• Review open PO’s and aging invoices to abide by vendor terms.
• Transmit check runs, process ACH’s, wires, and credit card payments weekly.
• Review AP aging for irregularities.
• Reviews monthly AP expense schedules for completeness.
• Balance Sheet Reconciliations for both locations including Accrued AP.
• Code Fixed Asset additions and set up depreciation.
• Performs other related duties as assigned

Education/Training:

• High school diploma or equivalent required. Bachelor’s degree in accounting/finance preferred.
• Minimum 1 year of experience in a accounts payable or similar role

Knowledge/Skills/ Abilities:

• Proficient in Excel (create vlookup, pivot tables and spreadsheets with complex formulas linked to other spreadsheets).
• Experience using accounting software, such as Quickbooks, Multiview, Great plains.
• Excellent organizational skills and the ability to prioritize tasks.
• Ability to work independently and as part of a team.
• Strong interpersonal skills with the ability to collaborate with management and team members.
• Professional communication and customer interaction skills.
• Excellent attention to detail and accuracy in financial transactions.
• Effective time management and multitasking abilities.
• Proactive in identifying process improvements and efficiencies.
• Flexibility to learn new tasks and collaborate across departments.

Physical Requirements:

• Ability to move around freely in varied indoor and outdoor environments.
• Normal visual acuity.