Administrative Assistant, Oral Medicine Department, Penn Dental Medicine

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Assistant, Oral Medicine Department, Penn Dental Medicine

Job Profile Title

Administrative Assistant B

Job Description Summary

The Administrative Assistant for the Department of Oral Medicine at Penn Dental Medicine will provide administrative, academic, and clinical support for the members of the department

Job Description

Administrative Duties:

Administratively, the Assistant will coordinate all Department events including room reservation, catering orders, as well as purchase order requests and purchasing card charges. This position will be responsible for placing supplies orders regularly for materials needed by the Department. Additionally, preparation of faculty dossiers for appointments and reappointments will be under the purview of the Administrative Assistant. Communicate Department-wide announcements and perform other ad hoc support as needed.

Academic Duties:

The Administrative Assistant will provide support in the preparation of Department courses each semester by maintaining online lectures, grades, and proctoring exams.

Clinical Duties:

Maintain both clinical faculty and resident schedules regularly. Provide additional support as needed.

This position is ideal for a team player who bears the flexibility to pivot and work individually. Strong communication (oral/written) and organizational skills are required to be successful in this role.

Qualifications:

H.S. Diploma or GED required, with 3-5 years related experience or equivalent combination of education and experience. Experience with Microsoft Office, academic and education technology preferred. Experience in meeting/event coordination is ideal.

<