Payroll and Employee Benefits Specialist

This job is in person Monday - Friday each week during business hours.  This position is responsible for meeting with employees in person to discuss payroll, complete payroll and post-payroll reporting, and employee benefits. This is not a remote position.  Open Enrollment starts October 27th. We are hiring ASAP.

MAJOR AREAS OF RESPONSIBILITY:

1. Payroll
   1. Reviews all timecards for basic accuracy and employee/manager approvals prior to processing payroll.
   2. Works with Department Managers on timecard discrepancies.
   3. Maintains employee payroll records and processes payroll, including regular biweekly payroll and off-cycle payrolls.
   4. Ensures deductions from employee’s checks are accurate: health and dental insurance, AFLAC products, retirement plans, flexible spending accounts, emergency loans, garnishments, etc.
   5. Ensures all manual deductions from employee’s checks are accurate: uniforms, taxi cabs, meals, etc.
   6. Generates check requests and forwards to accounting as needed for garnishments, retirement plans, medical flexible spending plan and any other payments related to payroll deductions.
   7. Verifies system calculated PAL hours each pay period.
   8. Completes all payroll reporting accurately and timely each pay period.
   9. Assists in the processing of annual W-2s.

1. Employee Benefits
   1. Ensures that employees are offered benefits at hire, change of status, and open enrollment.
   2. Reconciles all payroll deductions to the vendor invoices.  Makes adjustments to future payroll deductions as needed and coordinates those adjustments with employees.  Request adjustments from vendors and documents accordingly.
   3. Assist with coordinating of open enrollment benefits & meetings.
   4. Works with vendors & employees to find solutions for employee benefit questions.
   5. Assist with preparation and verification of 1095 forms.

1. Reporting
   1. Prepares and runs reports from Paycom/HRIS system to report at the end of each payroll cycle, month, year and as needed.
   2. Ensures that accurate information is forwarded to accounting for payroll and PAL journal entries.
2. Other Duties
   1. Serves as back-up to Human Resources Assistant.
   2. Familiar with policies and procedures of the Center, as well as state and federal regulations
   3. Other duties as assigned by VP of Human Resources or Healthcare Administrator.
   4. Serve on one or more special committees for the organization.
   5. Relieves the front desk personnel when needed for lunch or breaks.

KNOWLEDGE, SKILLS AND ABILITIES:

• Certification, Registration or Licensure
  • None required
• Minimum Education
  • High School diploma or equivalent required. Some college preferred.
• Minimum Experience
  • 5-7 years payroll and timekeeping experience required, to include applicable laws and regulations.
  • 3-5 years employee benefit plan experience, especially as it relates to ACA.
  • Experience with an HRIS system.
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