Assistant Property Manager

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

As an Assistant Property Manager at Hines, you play a key role in facilitating the smooth day-to-day operations of the property, while providing the highest quality hospitality experience. The successful candidate will be organized, have an eye for detail and a passion for delivering exceptional customer service. At Hines, delivering an exceptional experience means combining a hospitality culture with real estate knowledge to create spaces where people feel valued, connected, and inspired. Responsibilities include but are not limited to:

Hospitality / Leadership:

• In accordance with the firm’s leadership principles — train, mentor, and continuously develop all property personnel in providing a best-in-class hospitality experience.

• Assist with leading a cross-functional team, including third-party service providers, in the delivery of Hines’ Hospitality Standards.

• Assist in coordinating unique event programming with a focus on creating and maintaining a community atmosphere.

• Ensure property engagement and service offerings are aligned with Hines’ service level standards.

• Ensure all corporate objectives and policies are met.

Operations:

• Handle administrative tasks and maintain vendor relationships for all activities related to the physical operation of the property.

• Assist in managing the property’s financial activities including monthly and month-end reporting (accruals, variance analysis, and executive summaries).

• Support budget preparation, forecasting, and ongoing financial performance tracking to ensure alignment with asset objectives.

• Assist in developing, implementing, and maintaining a marketing and leasing strategy for both current and prospective tenants (clients) while collaborating with asset managers or owners to meet performance objectives.

• Assist with mixed-use operations and accounting, ensuring proper allocation, reporting, and coordination across asset classes (e.g., retail, office, residential as applicable).

• Ensure the property is well-maintained and aesthetically pleasing.

• Ensure compliance with all government, industry, regional and company required programs, objectives, and policies.

• Maintain accurate lease abstracts and critical date tracking (e.g., expirations, renewals, rent commencement).

• Partner with property management and accounting teams to support tenant billing setup and rent roll accuracy.

• Assist with the direction of emergency procedures including but not limited to:

  • Executing emergency plans and practice drills

  • Monitoring emergency equipment

  • Leading and/or assisting with evacuations, bomb searches and life safety alarms as deemed reasonable and prudent

  • Acting as fire/life safety director while assisting emergency authorities and response teams

Qualifications

Minimum Requirements include:

• Bachelor’s degree from an accredited institution with a focus on business administration, hospitality, real estate, or in a related field preferred; high school diploma required.
• 2+ years professional work experience, with supervisory experience strongly preferred.
• Experience or exposure to commercial retail leasing, including lease administration, tenant coordination, and broker/tenant interactions preferred.
• Financial experience including profit and loss (P&L) responsibility, budgetary oversight, cost analysis, and management of service contracts and arrears.
• Proficient in Microsoft Office software.
• Successful completion of the Hines Property Management Training Program or equivalent real estate knowledge.
• Passion for working with people, creating amazing experiences, and leading with a hospitality mindset.
• High degree of emotional intelligence with proven ability to think creatively in all job responsibilities.
• Solution-oriented with strong organizational, analytical and project management skills.
• Maintain composure and professionalism at all times.
• Excellent interpersonal, verbal, and written communication skills utilizing proper punctuation, grammar, diction, and style.
• E