Office Assistant I 2026-01813

Posting number: 2026-01813

Department: Oil & Gas Commission

Division: Oil & Gas Commission

Job classification: BAAS03 - OFFICE ASSISTANT I

Posting type: Open

Categories: Administrative Assistant, Office and Administrative Support

Summary

GENERAL DESCRIPTION:  

This position provides essential administrative and front-office support, serving as the first point of contact for the public, visitors, and staff. Responsibilities include greeting guests professionally; answering and directing telephone calls; opening, sorting, and distributing mail; and scheduling and coordinating use of the WOGCC hearing room.

The role manages document flow by scanning, organizing, and saving files to designated network locations; reviewing documents for accuracy; and entering required information into the system. Additional duties include assisting staff with projects as needed. This position requires strong organizational skills, attention to detail, and the ability to work independently.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!  

Click here for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: https://compensationcalculator.wyo.gov

Human Resource Contact: Molly Skala / molly.skala@wyo.gov

ESSENTIAL FUNCTIONS:  The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• Greet the public and guests with courtesy and professionalism.
• Answer telephone in a professional manner, take messages, and direct calls and questions to the appropriate staff.
• Open, sort, and distribute express mail to the appropriate staff.
• Schedule and coordinate the use of the WOGCC hearing room.
• Scan documents as requested by agency staff.
• Scan, arrange, and save documents to the appropriate destination on network servers.
• Understand different documents and enter required information into the system.
• Assist other staff members with projects as needed.

Examples of duties

KNOWLEDGE:

• Knowledge of assembling, sorting, and distributing documents.
• Knowledge of reviewing and editing documents for accuracy and completeness.
• Knowledge of telephone systems and coordinating telephone and visitor traffic.
• Knowledge of the preparation of records, reports, and correspondence.
• Knowledge of agency policies and procedures.