Office & Workplace Coordinator

FloQast is looking for a part time Office and Workplace Coordinator to support the daily experience in our New York office. This person will handle the small-but-important details that keep things running smoothly and make the office a great place to work. Our NYC office has about 25 to 35 employees, and we’re looking for someone who can be onsite several days a week to keep things on track.
*Please note this will be a 1099 fixed term US based remote contract

What You’ll Do

• Set up and manage recurring office lunch and snack programs
• Greet guests and customers and help make their visits smooth and welcoming
• Coordinate office mail & deliveries and work with IT on equipment drop offs and pickups
• Keep the office tidy, stocked, and running efficiently (including light cleanup when needed)
• Plan and support small team events like birthday treats, happy hours, and seasonal celebrations
• Be the go-to person for office questions, supply requests, and day to day logistics
• Communicate with building staff, vendors, and the facilities team as needed
• Support occasional admin or facilities-related tasks
• Office supply ordering and inventory management

What You’ll Bring

• Brings the energy and builds the buzz, transforming the office into a dynamic hub of positive interactions and unparalleled culture.
• Strong communication skills
• Experience in office coordination, workplace support, or administrative roles
• Strong sense of ownership and ability to work independently
• Friendly, approachable, and dependable presence in the office
• Highly organized with good time management and attention to detail
• Comfortable jumping between different types of tasks throughout the day
• Able to lift up to 25 pounds (like lunch deliveries or office supplies)

Nice To Haves/Other

• Experience working in a small office or startup environment
• Familiarity with workplace tools like Zoom, Google Workspace, or Slack
• Light events experience or interest in building a positive workplace culture
• Comfort communicating with vendors or building staff to troubleshoot issues

#LI-JP1