Grant Support Coordinator (Administrative Analyst/Specialist - Non-Exempt) - Office of Research and Sponsored Programs

Working Title

Grants Support Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Office of Research & Sponsored Programs

Appointment Type

This is a one-year probationary position.

Time Base

Full-Time

Work Schedule

Monday through Friday; from 8:00 am to 5:00 pm

Anticipated Hiring Range

$5,417 Per Month ($65,004 Annually)

Salary is commensurate with experience.

Position Summary

Responsible for all aspects of pre-award and post-award administrative support functions for a group of externally funded grants and contracts, including participation in Principal Investigator (PI) orientation; forms preparation for proposal submission; budget preparation; procedure documentation; and processing and tracking post award transactions.

Position Information

Post Award Transactions – Review award materials and develop familiarity with project scope and project budget.

• Assist PI with forms preparation. Review forms for completeness and accuracy. Review expenditure requests for allowability, allocability, consistency and reasonableness. Ensure that funds are available. Approve expenditures up to authorized dollar amount. For expenditures over the authorized dollar amount, route forms to the appropriate Grant Administrator or Manager for signature.
• Coordinate transactions with staff in Fiscal Affairs to ensure timely payment. Follow up with PI, vendors and subrecipients as necessary.
• Prepare journal entries and budget requests, create requisitions and change orders, close out purchase orders as necessary. Ensure that checks are deposited to the correct project.
• Coordinate project close out, including 120 day and 90 day notices, and review of outstanding transactions and open purchase orders. This function may include assistance with budget projections.

  PI Orientation and Support – In consultation with a GA, review budget and determine appropriate spending mechanisms (procurement card, requisition/purchase order, hospitality and travel reimbursement, stipend, honoraria, independent contractor, sub-award, petty cash, direct pay, vendor contract, equipment purchase, etc.). Under the guidance of a GA, develop plans for expenditure and explain policy and compliance requirements. PI orientation may also include review of future proposal submissions and the coordination of pre-award processes.   Develop and Document Internal Procedures   Train New Staff – Provide orientation and training for new Grant Support Coordinators.   Pre Award Transactions – Coordinate pre-award tasks between PI and Grant Administrator.

• Tasks may include assisting in forms preparation and budgeting, and coordinating forms submissions from subrecipients.

  Other duties as assigned   At All Times

• Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural Universi