Accounts Payable Coordinator

Whitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Accounts Payable Coordinator to join our Warren, NJ office location. This is a tremendous opportunity for experienced candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. Salary commensurate with experience.

Location: Warren, NJ

We are seeking a highly motivated and skilled Accounts Payable Coordinator with 1+ year of experience to join our team. This position involves aspects accounts payable processing, managing vendor compliance, and other accounting tasks.

Responsibilities:

• Ensure accurate and timely processing of payments to vendors, maintaining vendor relationships, and contributing to the overall efficiency of the finance department;
• Assist in the management of the vendor compliance process by obtaining pertinent documentation from current a prospective vendors (Certificates of Insurance, Subcontractor Agreements, etc.);
• Review and process employee expense reports and credit cards statements;
• Reconcile accounts payable transactions and resolve discrepancies in a timely manner;
• Assist with month-end closing activities, including accruals, reconciliations, and reporting;
• Maintain detailed and accurate records of transactions;

Requirements:

• Minimum of 1 year of experience in a similar role;
• AS or BS in Business Administration, Accounting, or similar preferred;
• Experience in professional services managing Accounts Payable process preferred;
• Excellent written and verbal communication skills; and
• Proficiency with MS Office (Outlook & Excel). 

Benefits:

• Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
• Medical Insurance
• Dental Insurance
• Health & Dependent Care Flexible Spending Accounts
• Traditional & Roth 401K Plans with Company Match
• Long Term & Short Term Disability Insurance
• Company-Sponsored Life & AD&D Insurance
• Multiple AFLAC Insurance Products
• Pet Insurance
• Identity Theft Protection
• Multiple Corporate Discount Programs