Entry level Personal Assistant to Executive Board Member

We help the world run better

At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from. 

 

Meet your team:

The Board Office is a small team supporting an Executive Board Member in their day-to-day business as well as in long-term projects. The team consists of personal assistants, business assistants, customer office and the strategic projects team.

 

What you`ll do:

The Role:

• Partner with the Senior Executive Personal Assistant, who is the main assistant and first point of contact for scheduling
• Assist in thoughtful managing of the calendar / scheduling and coordinating meetings for the Board Member including all logistical preparations (e.g., booking of sufficient meeting rooms) with foresight
• Coordination of travel arrangements, including organizational preparation and follow up activities like the timely claiming of all travel expenses
• Provide administrative support for all local in-person activities hosted by the Board Member such as workshops, customer roundtables, etc.
• Monitor actions and manage reminders independently
• Manage internal and external correspondence with high profession
• Perform and monitor purchase activities (e.g., office material, 3rd Party purchasing), including creation of shopping carts, reporting, and tracking on purchase orders, claiming of any related expenses

What you bring:

• 1 year of experience in a similar role
• Ability to be in-office for in-person support 5 days a week
• Excellent organizational skills and creativity in solving problems
• Ability to work in a fast-paced environment and with direct feedback
• High level of flexibility, proactive, independent working attitude, and excellent team player
• High impact interpersonal, networking and communication skills, comfortable to work on all hierarchy levels of the organization, act self-confidently with top management executives
• Ability to multi-task and deliver highest quality work under time constraints and in complex environment with little supervision
• Highest level of integrity and confidentiality
• Excellent knowledge in MS office applications
• Experience using Concur Travel and Expense is preferred

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Bring out your best

SAP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.