Corporate Meeting and Events Planner

Company Description

Dynatrace exists to make the world’s software work perfectly. Our unified software intelligence platform combines broad and deep observability and continuous runtime application security with the most advanced AIOps to provide answers and intelligent automation from data at an enormous scale. This enables innovators to modernize and automate cloud operations, deliver software faster and more securely, and ensure flawless digital experiences. That is why the world’s largest organizations trust Dynatrace® to accelerate digital transformation. 

We're an equal opportunity employer and embrace all applicants. Dynatrace wants YOU—your diverse background, talents, values, ideas, and expertise. These qualities are what make our global team stronger and more seasoned. We're fueled by the diversity of our talented employees. 

Job Description

• This position will report to the Senior Manager, Procurement - Global Travel & Events, supporting internal department events including but not limited to an annual Sales Kick Off event, Sales Incentive Conference, Department Meetings, QBR’s, Board and Leadership meetings.
• Collaborate with internal stakeholders to achieve defined business objectives through the successful execution of the company’s meetings and events.
• Responsibility for end-to-end event logistics and operations.
• Demonstrated experience using Cvent sourcing and registration tools.
• Utilize internal Procure to Pay system to provide visibility on meeting and event spend through budget and PO approval, contract review and management approval.
• Ability to work well under pressure and be able to adapt to new developments.
• A team player who is excited to be a part of a new Event Operations function.
• Strong understanding of event industry trends.
• Strong relationship-builder who can engage internally and externally to ensure that business needs are met quickly and efficiently. 
• Demonstrable experience in project management, timeline development and event budget creation. 
• Must have exceptional organization and communication skills. 
• Must be comfortable negotiating contracts for event vendors: hotels, dmc’s, venue’s, speakers, etc.

Key Responsibilities: 

• Manage event operations for internal meetings and events including by limited to a Sales Kick Off event, Sales Incentive Conference, Department Meetings, QBR’s, Board and Leadership meetings.
• Source, negotiate and contract hotels/venues.
• Create project plans, budgets, and event resumes.
• Track finances/budgets to actuals on an on-going basis
• Manage meeting requests via internal Procure to Pay application.
• Facilitates interactions among Legal, Finance, and business owners to ensure risks, budgets and costs are appropriate and align with objectives and strategies of Dynatrace.  

Qualifications

Minimum Qualification:

• 5 years of experience in Corporate Meeting Planning
• HS Diploma or GED required

Preferred Qualifications:

• 3 years of hotel sourcing experience
• Bachelors Degree
• Experience planning large scale internal events.
• Experience planning Incentive Conferences
• Experience preparing and managing budgets, financial plans, and related assumptions.
• Proven project management skills: Strong attention to detail and ability to track multiple initiatives with different stakeholders, timelines, scale, and scope.
• Strong aptitude with technology - specifically Cvent and Microsoft Suite (Excel, Word, and excellent PowerPoint creation skills)
• Demonstrated ability to roll up your sleeves, collaborate and drive projects through to completion. 
• Experience working at a Global level.   
• Ability to work in a fast-scaling organization that has been growing +30% yr. over yr.   
• Enlist strong process and project management skills/ability to manage change.   
• Demonstrated ability to manage multiple competing priorities in a fast-paced environment.   
• Excellent verbal and written communication skills required; must be comfortable connecting with and communicating with individuals at all levels of an organization.   
• Candidate must be local to Waltham, MA, this is a hybrid work schedule requiring 1-2 days per week in office. 

Additional Information

All your information will be kept confidential according to EEO guidelines.

We offer competitive compensation, company-sponsored premium benefits, medical, dental, vacation/holidays, company matching 401(k) Plan, etc. Dynatrace is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, gender ident