Property Accounting Analyst - General Accounting Office

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

The General Accounting Office (GAO) bears the responsibility to accurately report and timely provide meaningful financial information and advice to the University community to support management decision-making, and to demonstrate fiscal responsibility and accountability and regulatory compliance to the University's various constituents, both internally and externally. The Office promotes the efficient use and stewardship of University resources and compliance with laws, regulations and reporting requirements through technical financial and analytical skills, and expertise in accounting knowledge.

The Property Accounting Analyst (the Analyst) contribution to GAO is through the support of the Financial Accounting Manager in carrying out various financial accounting responsibilities in the areas of Property Plant & Equipment (PP&E), Cash & Cash Equivalents, and assigned other balance sheet accounts reviews. The Analyst is responsible for accounting activities relating to the maintenance of a complete and accurate general ledger in accordance with accounting policies and procedures.The Analyst role is very pivotal to the overall success of the team and requires flexibility in handling various tasks across the department. Additional duties include, but are not limited to:

• Assist with the accounting process of the University’s fixed assets in compliance with US GAAP, University, and other guidelines, identifying depreciable assets, tagging the assets, and recording them in the fixed assets subsidiary ledger (GMS Business Asset Platform) for calculation of monthly depreciation expense.

• Assist in recording depreciation expenses and other fixed asset-related entry adjustments, reconciling fixed asset subsidiary ledgers to the GL monthly, ensuring all asset disposals are appropriately accounted for, preparing audit schedules and resolving audit issues identified by external auditors, ensuring strict compliance with University and other guidelines.

• Provide supporting schedules to the tax department as requested and conduct bi-annual, annual, and quarterly physical inventory counts of fixed assets, helping to coordinate with the Sponsored Accounting Office in inventorying sponsored equipment and conducting analyses related to fixed assets as requested by management.

• Quarterly, provide a list of equipment to property administrators in each area of the University for review and confirmation and/or revision of the records as appropriate.

• Under supervision by the Financial Accounting Manager, will help ensure internal controls over fixed assets reporting by reviewing the GMS Business Asset Platform data to ensure accuracy.

• Prepare monthly bank reconciliations and related certifications of assigned cash accounts, research and resolve reconciling items in a timely manner, and prepare journal entries in compliance with GAAP guidelines, ensuring adherence to internal controls by authenticating journal entries and reconciliations with proper documentation and approvals.

• Manage the petty cash process which entails working with colleagues across the campus community to replenish/close accounts as well as drive the annual confirmation process, reconciling assigned prepaid expense and deferred revenue accounts to support
  financial statements.

• Assist in the completion of the University’s financial statements including the preparation of adjusting entries, footnotes and supporting schedules, working very closely with the Financial Accounting Manager to evaluate systems and procedures and suggest changes to improve productivity and enhance systems.

Work Interactions

The Analyst reports directly to the Financial Ac