ADMINISTRATIVE ASSISTANT II - 76003827

Requisition No: 866167 

Agency: Highway Safety and Motor Vehicle

Working Title: ADMINISTRATIVE ASSISTANT II - 76003827

 Pay Plan: Career Service

Position Number: 76003827 

Salary:  $38,000.04 Annually 

Posting Closing Date: 12/14/2025 

Total Compensation Estimator Tool

DIVISION OF ADMINISTRATIVE SERVICES
BUREAU OF ACCOUNTING

 

Career Service Opportunity 

 

 *Open Competitive Advertisement*

 

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

 

Contact Person: Stephanie Cabrera, (850) 617-3153, Stephaniecabrera@flhsmv.gov

 
Our Benefits include
•    Paid Parental Leave
•    Annual and Sick Leave Package
•    Nine Paid Holidays
•    State Health and Life Insurance
•    Educational Benefits

•    Contributory Retirement Plan  

 

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/careers.   

 

If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!  

 

Duties and Responsibilities
This position supports the Chief, Deputy Chief and Section Managers in the Bureau of Accounting.  The incumbent will have daily administrative responsibilities of returning unidentifiable customer checks, routing mail and correspondence, mailing warrants, and answering telephone inquiries for the bureau.  The selected applicant prepares all paperwork for personnel actions for the bureau such as position descriptions, advertisements, hiring/separation paperwork, and classification packages.  This position also procures materials, supplies and equipment for the bureau, and maintains records and files in the interest of the bureau.  The incumbent will need to utilize the state's procurement and invoice processing system (MyFloridaMarketPlace) for creating purchase requisitions and payment of invoices.  Other duties include preparation of and tracking informational spreadsheets, scanning documents, performing arithmetic calculations, scheduling group meeting in Outlook calendar, and other administrative functions.

 

Knowledge, Skills, and Abilities
•    Ability to deal with the public in a tactful and courteous manner.
•    Ability to work independently.
•    Ability to communicate effectively, verbally and in writing.
•    Ability to plan, organize and coordinate work assignments.
•    Ability to solve problems and make decisions.
•    Ability to perform basic arithmetic calculations
•    Knowledge of office procedures.
•    Skill in using a personal computer, telephone and calculator.
•    Skill in spreadsheet creation (Microsoft Excel) and analysis.

•    Ability to work with confidential information.

 

Note

Preference will be given to applicants with experience providing customer service, writing and composing correspondence, reviewing and proofreading documents, and using Excel.

 

General Information

•    The elements of the selection process may include a skill assessment and/or oral interview.

•    Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will         include a check of the criminal history records of the FBI.  Fingerprints and associated information/biometrics will be retained in the       FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to         or ret